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Web Site Changes


Archive

Overview:  

This page will document updates made to the OneSource website.  The purpose of this page is to provide a quick reference to the UGA community on updates which have been made to the website.  If you have questions about information contained on this page, please email the OneSource team at onesource@uga.edu

Highlights:

Update Date Web Page Name Description
12/08/17 Chart of Accounts Resources Page                     Chart of Accounts Reference Document Updates
12/11/17 User Acceptance Testing Financials Resources Page Resources Page Launched
12/14/17 Timelines Resources Pages Roadmap updated with highlights on the feature releases for UGA Budget Management System
12/14/17 Monthly Status Call Resources Page December Monthly Call presentation posted
12/14/17 Chart of Accounts Resources Page Financial Cross Walk Uses document updated
12/15/17 Budgeting Resources Page Quick Links Section Added
12/15/17 Time and Attendance FAQs Retired in FAQs and added information on page about contacting the OneSource team for questions at onesource@uga.edu
12/23/17 Unit Request Resources page Updates to SpeedType, Sponsored Accounts, and Person Type request
1/3/18 Unit Request Resources page Updates to SpeedType, Sponsored Accounts request.  Added Departmental Mappings signoff
1/3/18 Speed Type Resources Page Resources page launched
1/3/18 Chart of Accounts Resources Page Added link to Speed Type Resources page for quick reference
1/4/18 Budgeting Resources Page Updated with general training materials
 1/5/18 Technical Resources Page Updated with additional information related to UGA Budget Management System
 1/8/18

Financial Business Process Review Page

Added a new document for Consolidated Business Process Summary Financials

1/8/18 Unit Request Resources Page Added the templates for Person Type Ask, Financial and Security Workflow Ask
1/10/18 Website Site Resources Page Resources page launched
1/10/18 Chart of Accounts FAQs Retired in FAQs and added information on page about contacting the OneSource team for questions at onesource@uga.edu
1/10/18 Departmental Meetings FAQs Retired in FAQs and added information on page about contacting the OneSource team for questions at onesource@uga.edu
1/10/18 Sponsored Project FAQs Retired in FAQs and added information on page about contacting the OneSource team for questions at onesource@uga.edu
1/10/18 FAQs Removed links to FAQS that have been retired.
1/11/18 Project Coordinators Resource Page The list of project coordinators was updated.
1/16/18 Finance Business Process Review Resource Page

The following changes occurred:

  • Overview section updated
  • Change log was added. 
  • Accounts Payable and Travel and Encumbrance business processes updated. 
  • Consolidated Business Process Summary Financials document updated.
1/17/18 Monthly Status Call Resource Page

The link to the December 2017 Monthly Call recording was added.

1/18/18 Monthly Status Call Resource Page

The link to the January 2018 Monthly Call presentation and recording was added.

1/19/18 Project Coordinator Resource Page

The list of project coordinators was updated.

1/19/18 Budgeting Resources Page

The training guide for how to install SmartView was updated.

1/19/18 Project Events Resource Page

New project events were added to the page.

1/20/18 Finance Business Process Resources Page

The Workflow Recommendations were updated.

1/20/18 Project Events Resource Page

New project events were added to the page.

1/24/18 Finance Roles Resources Page

The resources page was added to the website.

1/24/18 Project Events Resource Page

New project events were added to the page.

1/24/18 Project Coordinator Resource Page

The list of project coordinators was updated.

1/25/18 Technical Resources Page

The page was updated with technical requirements for the Kaba PC Clock.

1/25/18 Time and Attendance Resource Page

The highlights section was added with additional information about time collection options.

1/25/18 Training Resources Page

Additional information about training resources was added.

1/26/18 Unit Request Resource Page

A correction on the UGAmart approvers request update from 1/2/18 to 2/1/18.

1/26/18 Readiness Kit:
Talking Points-Key Messages

The Spring 2018 Key Messages were added to the Readiness Kit.

2/1/18 Unit Request Page

The template for UGAmart approvers unit request was added.

2/1/18 Project Events Resource Page

New project events were added to the page.

2/3/18 Unit Request Resource Page

Three new unit request were added:
Detail Code Sign-Off
HR Departments
Campus Mail

2/3/18 Budget Resource Page

This resource page was updated with new training materials regarding SmartView.

2/5/18 Payroll Changes and Transition Resources Page

The resource page was added to the website.

2/5/18 Videos Resources Page

The resources page was updated to include Payroll Transition Videos

2/7/18 User Acceptance Testing - Financials Resource Page

The resource page was updated to include additional information about testing timelines.

2/7/18 Payroll Changes and Transition Resources Page

The summary and calendar quick reference was updated with additional highlights.

2/7/18 Unit Request Resource Page

The Detail Code Sign-Off description was changed to Chart Strings for Departmental Deposits Sign-Off.

2/7/18 Detail Codes Resource Page

The Detail Codes Resources Page was launched.

2.7/18 User Acceptance Testing - Financials Resource Page

The resource page was updated with facility information.

2/7/18 Project Events Resource Page

New project events were added to the page.

2/12/18 FY18 Year-End Resource Page

The FY18 Year-End Resource Page was launched.

2/14/18 About Page-Project Governance

The Project Governance/Organization chart was updated.

2/15/18 Unit Request Resource Page The HR Departments Unit Request was updated to On-Hold.  
2/15/18 Time and Attendance Resource Page The resource page was updated with pilot information.
2/16/18 Financial Roles Resource Page Templates and presentations related to the Financial and Workflow Roles Unit Request were removed since the unit request has been completed.
2/16/16 Unit Request Resource Page The Financial Roles template was removed since the unit request has been completed.
2/16/16 Financials Business Process Review Resource Page The Consolidated Business Process document was removed since the Financial Roles Unit Request has been completed.
2/16/16 Special Topics Video Resource Page The Financial Roles January 11 Workshop video has been removed since the Financial Roles Unit Request has been completed.
2/16/16 Unit Request Resource Page The Course/Lab/Supply Fee Chart String Confirmation unit request was added.
2/19/18 Unit Request Resource Page The HR Departments Unit Request was updated to show request date in September 2018 and due date in October 2018
2/19/18 Monthly Status Call Resource Page The February 2018 presentation and recording were added to the resource page.
2/20/18 User Acceptance Testing - Financials Resource Page Information about the UAT Orientation March 14-15 was added.
2/20/18 Unit Request Resource Page The HR Departments Unit Request was updated to show request date in April 2018 and due date in May  2018.  The Asset Management Unit Request was identified as no longer needed.
2/22/18 Reporting Resources Page The Reporting Resources page was updated with information about the Data Warehouse Forum.
2/26/18 User Acceptance Testing Resource Page The UAT Resource page was updated with information about UAT Orientation.
2/26/18 Project Events Resource Page New project events were added to the page.
2/27/18 Payroll Transition Resource Page The resource page was updated with the materials from the Payroll Information Sessions.
2/27/18 Project Events Resource Page New project events were added to the page.
3/1/18 HR Departments Resource Page The resource page was launched.
3/1/18 Unit Request Resource Page The Fuel Charges/WEX Card unit request information was updated.
3/1/18 Indirect Cost Return Resource Page The resource page was launched.
3/1/18 FY18 Year End Resource Page Information about FY18 Year End Travel was added.
3/8/18 HCM Business Process Review Resource Page The resource page was launched.
3/12/18 Budgeting Resource Page The page was updated with training materials.
3/12/18 Videos Resource Page The page was updated with online training videos.
3/12/18 Project Events Resource Page The page was updated with new project events.
3/12/18 HR Reports To Resource Page The page was launched.
3/13/18 Project Coordinators Resource Page The page was updated with small formatting changes.
3/13/18 Unit Request Resource Page The page was updated with additional unit request.
3/15/18 Glossary Resource Page The page was updated with an updated glossary.
3/15/18 HCM Business Process Review The business processes for Time and Labor and Employee Self Service were published.
3/15/18 UAT Financials Resource Page The page was updated and the UAT Orientation presentation was added.
3/15/18 Monthly Status Resource Page The March Monthly Status presentation was added.
3/16/18 Reporting Resource Page The Data Warehouse Forum information was added.
3/19/18 Project Coordinator Resource Page The Project Coordinator Resource Page was updated with current list of Project Coordinators.
3/20/18 Time and Attendance Resource Page The page was updated with current information about time collection options
3/20/18 IDC Resource Page The page was updated with the IDC presentation from BSAG
3/20/18 Technical Resource Page The page was updated  to have the Kaba PC Clock requirements removed since this is no longer a time collection option.
3/21/18 Unit Request Page The page was updated with updated information on the IDC unit request.  The SpeedType Creation unit request was also added.
3/21/18 Chart of Accounts Resource Page The Chart of Accounts Resource page was updated with an updated version of uses of the Financial CrossWalk Table document.
3/21/18 FY18 Year-End Resource Page The page was updated to include the FY19
Requisitions in UGAmart (Now thru June 25, 2018) which was distributed to Business Services listserv on March 21, 2018.
3/21/18 Time and Attendance Resource Page The page was updated with the March 21, 2018 presentation.
3/21/18 Chart of Accounts Resource Page The page was updated with the list of chartfields.
3/22/18 Glossary Resource Page The page was updated with a current glossary.
3/22/18 HCM Business Process Review The business processes for Manager Self Service and Managed Faculty Events were published.
3/26/18 Unit Request Resource Page The due date for the SpeetType Creation unit request was updated.
3/28/18 HR Reports To Resource Page The links to Position Management Training were added to the page.
3/29/18 HR Departments Resource Page The page was updated with information about the April workshops.
3/29/18 Project Events
Resource Page
New project events were added to the page.
3/29/18 Change Champions Resource Page The page was updated with a current list of change champions.
3/30/18 HCM Business Process Review The business processes for Absence Management, Payroll, Workforce Administration, and Commitment Accounting were published.
3/30/18 Financial Management System Resource Page The resource page was launched.
3/30/18 Budgeting Resource Page The page was updated with information regarding Spring 2018 training section.
3/30/18 Readiness Kit Resource Page The checklist section was updated with information on July 1 Go-Live communications.
3/30/18 Training Resource Page The page was updated with information about the current training information.
4/2/18 HR Reports To Resource Page This page was updated with the March 29, 2018 presentation.
4/4/18 Accounts Receivable Resource Page The page was updated with a current list of Cohort 1 participants.
4/4/18 Budgeting Resource Page This page was updated regarding functionality available in Summer 2018.
4/4/18 Financial Management System Resource Page This page was updated regarding functionality available in Summer 2018.
4/4/18 Unit Request Resource Page The page was updated regarding dates for unit requests.
4/4/18 Readiness Kit Resource Page The page was updated with additional links.
4/4/18 Readiness Kit-Checklist Resource Page This page was updated with the April 4, 2018 go-live communication.
4/5/18 Project Events Resource Page The page was updated with additional events.
4/6/18 ePAR Resource Page The page was launched.
4/9/18 Financial Management System Resource Page The page was updated with training registration information.
4/9/18 Budgeting Resource Page The page was updated with training registration information.
4/9/18 Chart of Accounts Resource Page Information who submitting new chartfields and speedtypes was added along with a template.
4/11/18 HCM Business Process Review The Benefits business process was published.
4/12/18 Chart of Accounts Resource Page The page was updated to clarify the different tools available regarding the crosswalk.
4/16/18 Project Events Resource Page The page was updated with additional events.
4/17/18 Training Resource Page The page was updated with the May - June 2018  trainings.
4/17/18 Chart of Accounts Resource Page The page was updated with Chart of Accounts structure document.
4/18/18 Training Resource Page The page was updated due to have to remove two classes on Accounts Payable Workshop on May 14.
4/18/18 FY18 Year End Resource Page The page was updated with additional FY18 Year End Travel information.
4/18/18 Chart of Accounts Resource Page The page was updated with Understanding Chart of Accounts, Chart of Accounts FAQs, and Chart of Accounts Reference document Excel version.
4/19/18 Technical Resource page The page was updated with additional information on technical requirements.
4/19/18 Training Resource Page The page was updated with additional notes about some training courses.
4/25/18 Training Resource Page The page was updated with additional notes about some training courses.
5/1/18 Training Resource Page The page was updated with directions to the OneSource Testing and Training Center and the SmartView courses were added.
5/2/18 Service Desk Resource Page The page was launched.
5/2/18 OneUSG Connect System Resource Page The page was launched.
5/2/18 Chart of Accounts Resource Page The GL Crosswalk spreadsheet and log were  updated.  The Code Structure reference document was updated.
5/2/18 Time and Attendance Resource Page The March ITMF presentation was added.
5/3/18 System Changes Resource Page This page was updated with additional information on system changes.
5/4/18 Training Resource Page The page was updated with current information on some Accounts Receivable and Cash Management courses which were canceled.
5/8/18 Financial Management System Resource Page The Feature Release Log was added to the page.
5/8/18 Readiness - Checklist Page The faculty and staff travel checklist was added to the page.
5/8/18 Training Resource Page The Course Catalog was updated with minor edit to OneSource 101 course description.
5/8/18 HCM Business Process Review The presentation and recordings were posted to the page.
5/8/18 Chart of Accounts Resource Page The GL Crosswalk spreadsheet and log were  updated.  The Code Structure reference document was updated.
5/8/18 Readiness Kit-Checklist Resource Page This page was updated with the May 8, 2018 go-live communication.
5/9/18 Training Resource Page The page was updated with current information on Accounts Receivable courses.
5/9/18 Project Events Resource Page The page was updated with additional events.
5/17/18 Monthly Status Call Resource Page The page was updated with the May 2018 presentation.
5/17/18 Training Resource Page The page was updated with additional clarification on accessing the UGA Training Library.
5/18/18 Glossary Resource Page The page was updated with current version of the Glossary.
5/18/18 Chart of Accounts Resource Page The page was updated with the Chart of Accounts Overview document.  This document replaced the Chart of Accounts Reference document.
5/18/18 Payroll Transition Resource Page The page was updated with the questions and answers from the February 2018 forums.  The summary and calendar reference document was also updated to correct a typo on page 3.
5/24/18 Training Resource Page The page was updated with additional training information.
5/24/18 System Changes Resource Page The page was updated with additional information regarding WebDFS.
5/24/18 Finance Business Process Resource Page The page was updated with changes to financial business processes.
5/24/18 Project Events Resource Page This page was updated with additional project events.
5/24/18 Chart of Accounts Resource Page The GL Crosswalk spreadsheet and log were  updated.
5/25/18 Training Resource Page The page was updated to remove classes canceled due to low enrollment.
5/29/18 Reporting Resource Page The page was updated with additional details on reporting tools.
5/29/18 Integrations Resource Page The page was launched with information on integrations.
5/29/18 Access Request Resource Page The page was revamped and expanded to include information on how to request access.
 5/29/18 Known Issues Resource Page This page was launched which will include information on known issues with OneSource system.
5/29/18 Feature Release Resource Page This page was launched and will include information on Feature Releases for OneSource systems.
5/31/18 Resource Kit - Checklists The page was updated with an updated version of the Travel Instructions. 
5/31/18 Training Resource Page The page was updated.  Classes which have already been completed were removed.
6/4/18 Budgeting Resource Page The page was updated with additional information.
6/4/18 Unit Request Resource Page This page was updated with additional unit request in preparation for the OneUSG Connect (HCM) go -live in December 2018.
6/4/18 Chart of Accounts Resource Page The page was updated with updated crosswalk table.
6/6/18 Project Events Resource Page The page was updated with additional events.
6/7/18 Project Coordinator Resource Page The page was updated with current list of project coordinators.
6/7/18 Monthly Status Call Resource Page The page was updated with the presentation from the June 7, 2018 status call
6/11/18 Training Resource Page The page was updated with classes that had been canceled.
6/12/18 Weekly and Daily Status Call Videos The page was created to provide the recordings for the Weekly/Daily status calls.
6/12/18 Training Resource Page The page was updated with current training information.
6/13/18 HCM Roles The page was updated with the presentation.
6/14/18 Cash Management Resource Page The detail codes resource page was revamped to the Cash Management Resource page.
6/14/18 Reporting Resource Page The reporting resource page was updated with new content..
6/14/18 Monthly Status Call Resource Page The page was updated with the presentation from the June 14, 2018 status call
6/14/18 Project Events Resource Page The page was updated with additional events.
6/14/18 Chart of Accounts Resource Page The page was updated with updated crosswalk table.
6/14/18 Training Resource Page The page was updated with updated with classes that had been canceled.
6/18/18 Cash Management Resource Page The page was updated with the detail code and request New Details Codes request form
6/18/18 Project Coordinator Resource Page The project coordinator list was updated.
6/18/18 Feature Release Resource Page The page was updated with the updated Feature Release Log
6/18/18 Readiness Kit-Key Talking Points Resource Page The page was updated with the OneSource Business Process Improvement
6/20/18 Training Resource Page The page was updated with new courses.
6/20/18 Chart of Accounts Resource Page The page was updated with the Payroll Change Request Form
6/21/18 Training Resource Page The page was updated with new courses and canceled courses removed.
6/22/18 Monthly Status Call Resource Page  The page was updated with the June 21, 2018 weekly status call presentation
6/22/18 Training Resource Page The page was updated with the new courses and canceled courses removed.
6/25/18 Reporting Resource Page The page was updated with correct link in highlights sections.
6/25/18 Training Resource Page The page was updated with updated with classes that had been canceled.
6/26/18 Readiness Kit-Checklist Resource Page The page was updated with the June 18 go-live communication
6/26/18 Personnel Activity Reporting Resource Page The page was updated to point to the current Grants Management Business Process document
6/27/18 Sponsored Projects Project Expenditure Resource Page This page was launched to include information on Sponsored Projects Reporting.
6/27/18 Cash Management Resource Page The page was updated with the Touchnet link to login.
6/27/18 Training Resource Page The Summer 2018 training guide was updated.
6/28/18 Chart of Accounts Resource Page The page was updated with updated crosswalk table.
6/28/18 Time and Attendance Resource Page The page was updated with current information.
6/28/18 Monthly Status Call Resource Page The page was updated with the June 28, 2018 weekly status call presentation.
6/29/18 Document Management Resource Page This page contains information about Document Management and Archival Strategy for OneSource systems.
6/29/18 Technical Resources Page The technical resources page was updated with go-live information.
6/29/18 Chart of Accounts Resource Page The page was updated with the Foundation Communication and other information.
6/30/18 Access Request Resource Page The page was updated with information on when request forms would be available and the UGAmart role descriptions were added.
6/30/18 Time and Attendance Resource Page The  page was updated with the June 20 Kaba Workshop.
6/30/18 Project Coordinator Resource Page The page was updated with the current list of Project Coordinators.
7/1/18 Budgeting Resource Page The How to Request Access link was updated and pointed to the materials on the Training Library.  A link to the Known Issues and Feature Release page was added.
7/1/18 Readiness Kit-Checklist Page The June 29, 2018 go-live email was added to the page.  The June 20, 2018 unit head go-live email was added to the website
7/1/18 System Changes Resource Page The page was updated to include the re-open date  of systems in the table on the page.
7/1/18 Known Issues Resource Page The page was updated with Known Issues and an updated list of Enhancements.  The page was expanded to include Feature Releases/Enhancements.
7/1/18 Financial Management Resource Page The page was updated to provide a link to the update Known Issues and Feature Releases page.
7/1/18 Feature Release Resource Page The page was updated with a reference that the Feature Releases/Enhancements were now available on the Known Issues page.
7/1/18 Chart of Accounts Resource Page The page was updated with a link  to the request new legacy payroll account form during the split implementation
7/2/18 Training Resource Page The page was updated with additional updates for Summer 2018 training, self-service training,, and recorded trainings.
7/2/18 Budgeting Resource Page The page was updated with information the new functionality released on July 2, 2018.
7/3/18 Unit Request Resource Page The page was updated with an additional HCM unit request.
7/3/18 UGA Financial Management Resource Page The page was updated with hours the business and application are available.
7/3/18 Service Desk Resource Page The page was updated with hours the business and application are available.
7/3/18 Known Issues Resource Page The page was updated with current Known Issues.
7/5/18 Known Issues Resource Page The page was updated with current Known Issues.
7/5/18 Access Request Resource Page The page was updated for forms available on July 5.
7/5/18 System Changes Resource Page The page was updated with current information on RussHelp.
7/6/18 Monthly Status Call Resource Page The page was updated with the July 5 Daily and Weekly presentations.
7/9/18 Chart of Accounts Resource Page The page was updated with current tools.
7/9/18 Known Issues Resource Page The page was updated with new known issues.
7/9/18 Training Resource Page The page was updated with current training information.
 7/10/18 UGAmart Resource Page The page was launched.
7/11/18 Known Issues Resource Page The page was updated with new known issues.
7/12/18 UGAmart Resource Page The page was updated with a link to the training video.
7/12/18 Chart of Accounts Resource Page The page was updated with the FY19 Payroll Crosswalk
7/12/18 Monthly Status Call The page was updated with July 10 and 11 daily presentations.
7/13/18 Checklist Resource Page The page was updated with two quick guides for account codes and expense codes for travel
7/13/18 Monthly Status Call The page was updated with the July 12 and July 13 daily presentations.
7/14/18 Access Request Resource Page The page was updated with slight wording changes.
7/16/18 FY18 Year-End Resource Page The page was updated with additional conversion spreadsheets.
7/16/18 Chart of Accounts Resource Page The page was updated with additional crosswalk documentation on personnel services object codes.
7/16/18 Training Resource Page The page was updated with additional information.
7/17/18 UGAmart Resource Page The page was updated with slight wording changes.
7/17/18 HR Reports To Resource Page The page was updated with additional resources related to HR Reports To
7/17/18 Reporting Resource Page The page was updated with slight wording changes.
7/17/18 Known Issues Resource Page The page was updated with additional information on Known Issues.
7/18/18 Training Resource Page The page was updated with additional training information.
7/18/18 Time and Attendance Resource Page The page was updated with the July 18 workshop presentation.
7/19/18 Chart of Accounts Resource Page The page was updated with updated Payroll Crosswalk and additional documentation.
7/19/18 Monthly Status Call Resource Page The page was updated with the July 19 Weekly Status Call presentation.
7/23/18 HCM Roles Resource Page The page was updated with the July 20 Informational webinar presentation.

7/24/18 Training Resource Page The page was updated with additional training information.
7/24/18 Known Issues Resource Page The page was updated with additional information on Known Issues.
7/25/18 HCM Roles Resource Page The page was expanded to include information on the additional HCM Unit Request.
7/26/18 Financial Review and Analysis Resource Page The page was launched.
7/26/18 HCM Roles Resource Page This page was updated to include information on the HCM Unit Request.
7/27/18 HCM Roles Resource Page This page was updated to include the July 27 presentation materials.
7/27/18 Training Resource Page The page was updated with an update Course Catalog and Summer 2018 Flyer.
7/27/18 Known Issues Resource Page The page was updated with additional information on Known Issues.
7/27/18 Reporting Resource Page The page was updated  with additional helpful tips on regarding reporting.
7/27/18 Known Issues Resource Page The page was updated with additional information  information on Known Issues.
7/30/18 Unit Request Resource Page The page was updated with current dates for HCM requests.
7/30/18 Known Issues Resource Page The page was updated with additional information   on Known Issues.
8/2/18 Chart of Accounts Resource Page The page was updated with additional documentation on combo edit rule guide.
8/2/18 Reporting Resource Page The page was updated with the Budget Status Report guide.
8/3/18 Known Issues Resource Page The page was updated with additional information on Known Issues
8/3/18 Financial Analysis and Reporting Resource Page The draft document regarding identifying and resolving budget checking errors was updated to indicate final versioni available early Fall 2018
8/3/18 Talking Points Resource Page The page was updated with the Fall 2018 Talking Points
8/3/18 Chart of Accounts Resource Page The page was updated with the current version of the FY19 Payroll Crosswalk Table, information on creating a journal spreadsheet.
08/3/18 Budgeting Resource Page The page was updated with helpful tips regarding spreadsheet uploaders.
8/14/18 Chart of Accounts Resource Page The page was updated with the current version of the FY19 Payroll Crosswalk table.
08/14/18 User Acceptance Testing Resource Page The page was updated with information for OneUSG Connect System testing information.
08/16/18 Checklists Resource Page The page was updated with an Approving Transactions Quick Start Guide.
09/06/18 Chart of Accounts Resource Page The page was updated with the current version of the FY19 Payroll Crosswalk table.
09/06/18 OneUSG HCM Go-Live Forums The page was updated with a handout for the Key Dates and messages for the OneUSG Connect go-live.

Page Last Modified: 09/06/18