Accounts Receivable

Overview:

Today many UGA departments manage billing and receivables within their own offices using desktop tools (Word and Excel). As of 2018, there are over 250 separate lines of business conducted across various UGA departments. Institutionally, there is poor visibility into the true level of goods/services provided to customers who are invoiced for payment. Adoption of a shared accounts receivable platform allows UGA to increase visibility and reporting, enhance standard aging and related analysis, and realize consistent revenue recognition and related receivables accounting.

A shared receivables platform also reduces the need to manually track receivables (after they are billed) on spreadsheets and provides an opportunity to leverage banking tools such as a lockbox interface to post payments to customer accounts quickly and efficiently.

Due to the large number of business lines across the institution, adoption of the AR and Billing Modules will be gradual by cohort over a period of many months. This will allow for incremental training and department specific assistance. Additional information will be provided regarding a schedule for departmental implementation of these modules. 

A list of departments adopting the functionality as of the July 1, 2018 go live is provided below.  For those units not immediately using the BI and/or AR modules at “go live”, a timeline will be developed for their implementation and communicated by the OneSource Project Team. Those units not in cohort 1 will continue to have the same policy requirements regarding the recording of receivables and the collection of aging information for those receivables (see Receivables Reporting Policy and Departmental Sales and Services Account Policy (Accounts Receivable and Revenue Recognition Section).

Documentation/Reference Information:

Cohort 1 Participants (Updated:  6/26/18)

Page Last Updated:  6/30/18