Unit Asks/Requests

Overview:

In preparation to transition to the OneSource Systems, the OneSource Project Team requested specific input from schools/colleges/units on various deliverables. This page is a resource for the community on unit requests that were received and processed.

Table key

Request Date: The date schools/colleges/units will receive the request.
Due Date: The date the request is due back to the OneSource team.
Workstream: The area the request is related to: Financials, HCM, Other Unit Request.
- Other Unit Request is a request that will come from an individual UGA unit and is needed as part of the transition to Financials or HCM.
Request Description: A description of the request

Request Date	Due Date	Workstream	Request Description
11/6/17	11/17/17	Financials	Identification of new chart strings assigned to detail codes for revenue recognition of new and existing student accounts charges (for example, course/lab fees and other student charges).
11/6/17	11/17/17	Financials	Identification of new chart strings assigned to detail codes for revenue recognition of other deposit transactions.
11/6/17	11/17/17	Financials	Identification of employees that need access to TouchNet to be able to prepare deposits.
11/13/17	12/22/17	HCM	Identification of updated HR Reports To Information
Ongoing	1/1/18	Financials	Identification of charge codes for accounts receivable and billing (Ongoing)
Ongoing	1/1/18	Financials	Identification of current customer lists for accounts receivable and billing (Ongoing)
1/3/18	1/22/18 and 2/2/18	Financials	Sign-off of Departmental Mapping/ Sponsored Accounts Mapping (Due 1/22/18) Identification of all beginning Speedtypes (Due 2/2/18) Unit Request Template
1/2/18 TBD	2/1/18 TBD	Financials	Identification of all beginning Combo Codes for OneUSG Connect
1/8/18	2/9/18	Financials	Identification of security roles for Financials
1/8/18	2/9/18	Financials	Identification of departmental approvers for Workflow configuration and set up
1/8/18	1/22/18	HCM	Identification of all Person Types Unit Request Template
2/1/18	3/1/18	Financials	Identification of approvers for each PeopleSoft Department number for UGAmart. (This is the department number field for the PS chart of accounts.) Unit Request Template (MyID required)
2/8/18	2/22/18	Financials	Chart Strings for Departmental Deposits Sign-Off (Note- Name was changed from Detailed Codes Signoff on 2.7.18) Review chart strings submitted in November 2017 and make any needed updates.
2/19/18	3/19/18	Other Unit Request	Campus Mail Request for new departments to use for Campus Mail Unit Request Template
2/26/18	3/16/18	Financials	Course/Lab/Supply Fee Chart String Confirmation Request to confirm course/lab/supply fee based on updated chart of accounts mappings
No longer needed	3/1/18	Financials	Updated 2.20.18 This request is no longer needed. The Cross-Walk table will be used to map assets to the new chart string. Asset Management will use new chart of accounts to map to new chart string. Inventory will be split to new department. With the number of Department ID chart fields, departments should be thinking through how to organize their asset inventory. Units will need to plan for post go-live checking.
12/15/17	3/1/18 4/2/18 (final order form due)	HCM	Updated 3.20.18 Added due date for final order form. Identification of Kaba Time Clock-Time Collection Devices. Decision on the time collection device school/college/unit will utilize.
3/5/18	3/23/18	Other Unit Request	Fuel Charges -WEX Cards Identification of fuel cards (WEX cards) default account number
3/22/18	4/16/18	Financials	Updated 3.21.18 Changed the request date to 3/21/18 and due date to 4/16/18. IDC Return Distribution: Schools/colleges/units need to review the current IDC return distribution including departments to which this revenue will be mapped and provide any changes. Unit Request Template (MyID Required)
3/26/18	4/23/18	Financials	Updated 3.26.18 Changed the due date to 4/23/18. SpeedType Creation - Identification of individual in each school/college/unit who can create or edit SpeedTypes.
4/2/18	5/30/18	HCM	Updated 3.12.18 HR Departments This request will be distributed in April 2018 rather than February 2018. Information will be gathered during workshops which will be held the first two weeks in April Confirmation of unique HR Departments which have been developed for OneUSG Connect
4/9/18	5/1/18	Other Unit Request	Updated 3.30.18 The request date was changed to 4/9/18 Identification of new chart of accounts schools/colleges/units will use for telephone services related activities
4/2/18	5/1/18	Financials	Identification of the default SpeedType and home department (the new PS dept number) for the Bank of America Works PCard system.
May 22, 2018	June 8, 2018	Financials	Updated 5.18.18 The request date was changed to May 22, 2018 and the due date was changed to June 8, 2018. Financial Security Sign-Off
June 27, 2018	July 16, 2018	Financials	Updated spreadsheet with list of IDC % for new awards from March 22 to mid-June.
July 10, 2018	July 31,2018	HCM	Updated 7.30.18 Updated request and due date with specific dates. HCM Security/Workflow See HCM Unit Request Resource Page for more information.
July 25, 2018	September 7, 2018	HCM	Updated 7.30.18 Updated request date with updated date. Identification of time and absence approvers in OneUSG Connect. See HCM Unit Request Resource Page for more information.
July 25, 2018	September 7, 2018	HCM	Updated 7.30.18 Updated request date with updated date. Current Employee Schedules See HCM Unit Request Resource Page for more information.
July 25, 2018	September 7, 2018	HCM	Updated 7.30.18 Updated request date with updated date. MSS Distributed Approval Paths See HCM Unit Request Resource Page for more information.
September 2018	September 2018	HCM	Updated 7.30.18 Updated request date with due date to be September2018 HR Departments (Phase II) Mapping/Validating employees to new HR Departments
July 25, 2018	September 7, 2018	HCM	Updated 7.30.18 Updated request date with updated date. Identifying managers who will need access to Manager Self Service See HCM Unit Request Resource Page for more information.
July 25, 2018	September 7, 2018	HCM	Updated 7.30.18 Updated request date with updated date. Leave Time and Absence Consolidation See HCM Unit Request Resource Page for more information.
September 2018	September 2018	HCM	Updated 7.30.18 Updated request date with due date to be September2018 HR Reports To (Phase III) Reporting Information on Student Workers and not already in iPAWS wih HR Reports To data
	Fall 2018	HCM	New Added 3.13.18 Employee Direct Deposit Information See HCM Unit Request Resource Page for more information.

Page Last Modified: 12/23/19