Skip to main content

Summer Pay

 

 

 

FACULTY HIRED FOR SUMMER SESSION

Any new hires for summer work/payroll will need to follow standard hiring processes, including all faculty review requirements. OFA recommends submitting hiring proposals at least 6-8 weeks/45 days prior to start date as there are multiple approval levels for hiring proposals prior to it reaching OFA. The final deadline for a hiring proposal to reach OFA level is 30 days prior to the start date. Additional information for new new Academic Contract Faculty paid as “Pre-Contract” on summer payroll are as follows:

  • New Faculty Hiring Proposal: Submit the completed new hiring proposal in UGAJobs for processing/approval at least 45 days prior to the employment start date.
  • Summer Salary Rate: No adjustment of salary rate for summer payroll.
  • Offer Letter: Letter should include “Summer Salary” bullet that explains benefits eligibility during the summer pre-contract period, located on page 3 of the faculty offer letter template available at https://provost.uga.edu/faculty-affairs/faculty-offer-letter-template/
  • Utilize the Exception Form: New Academic year contract faculty to receive summer pre-contract pay need to be processed via the Summer Pay Exception Process.

The deadline for submitting Part-Time and Limited Term Faculty Continuation documents is 30 days prior to the employment start date. These should be submitted in the following manner:  

  • If already in OneUSG Connect prior to the May Summer Pay Period, and seated in the position for which they will receive Summer Pay, then a new summer part-time letter of agreement or limited term offer letter with EOO approval letter must be emailed to facultyaffairs@uga.edu 30 days prior to the summer payroll employment start date of the corresponding summer pay period(s). Units should follow the Summer Pay Standard Process utilizing the OneUSG Connect Manager Self Service (MSS) Summer Pay Request.
  • If individual is not active in OneUSG Connect, the unit will need to rehire the part-time or limited term faculty member through UGAJobs. The hiring proposal should be approved prior to the employment start date of the corresponding summer pay period. In most cases, a new summer part-time letter of agreement or limited term offer letter with EOO approval will be the only supporting documents needed for the hiring proposal for these reappointments. Once the hiring proposal is fully approved, units should follow the Summer Pay Exception Process for pay.

When reviewing job data for faculty new hires (pre-contract hires or PT/LT reappointment/continuation) you will notice the job compensation rate will be set to $0 during summer months. This is done to ensure they are not also paid on standard monthly payroll as well as summer additional pay, resulting in an overpayment.