Reminders:
- Upon submission of the direct bill application to the hotel, agencies should also submit any applicable tax exemption forms as part of the application. This would include the state sales tax exemption form as well as the occupancy tax exemption form.
- Prior to employees checking in at the hotel, the unit / department should have a clear understanding from the hotel of what will actually be billed to ensure no tax issues after check out.
- As a reminder, the $5.00 per night per room tax from HB 170 (Transportation Funding Act of 2015) – is NOT exempt for State employees per the Statewide Travel Policy.
- It is recommended that direct bill hotel agreements include a provision requiring the hotel to provide a copy of the direct bill invoice to the traveler upon checkout.
