Sept 3 Vaccine Administrative Leave Guidance

Monday, August 30, 2021

Guidance from the University System of Georgia (USG): Vaccine Administrative Leave

Updated 9/17/2021

The following guidance is provided in accordance with the intent of the Governor’s COVID-19 Vaccination Day for state employees.

To encourage unvaccinated USG faculty and staff to schedule COVID -19 vaccine appointments and to thank those who are already vaccinated, USG will provide all employees, including temporary faculty and staff, with up to eight (8) hours of paid time off. This time off is in lieu of and aligns with Governor Kemp’s COVID-19 Vaccination Day closing of state offices on September 3, 2021. To make this process as convenient as possible while maintaining service to our students and University communities, UGA faculty and staff may request approval to use this paid time off between September 1, 2021 and December 31, 2021.

Guidelines: See Aug. 27 Archnews

FAQs: Click here

How should I log this time?

• Biweekly paid employees:  Supervisors^* should use the time reporting code 00VLH (Vaccine Admin Day - Hourly) to enter this on timesheets for biweekly paid employees. A short video on this process is included below. 

• Monthly paid employees: Supervisors^* should use the time reporting code 00VLM (Vaccine Admin Day - Monthly) to enter this on timesheets for monthly paid employees. A short video on this process is included below. 

* This type cannot be entered on the timesheet by the employee, but can be entered by the employee's supervisor, reports-to manager, time & absence approver, or anyone who has "dynamic group access" (which is anyone who has the ability to view and edit the timesheet except the employee). 

Additional Questions

Contact University Human Resources at 706-542-2222 or HRWeb@uga.edu.