News & Announcements

We want to make you aware of planned activity this weekend that will cause the UGA Financial Management System to be unavailable for use by the general UGA community beginning Saturday, December 15, at 12:00pm noon. This downtime is required to integrate data between the new OneUSG Connect system and UGA Financials. The system will […]

All UGA employees—faculty, staff, graduate assistants, student workers, and part-time employees—will experience payroll-related changes starting December 16, so the OneSource team would like to provide you with some valuable information well in advance of these changes. Please note that OneUSG Connect will have a planned maintenance beginning December 21 at 5 p.m. – December 27 […]

The UGA Financial Management System gives expense report approvers a “Push Back” option when expense reports need to be changed and a “Deny” option when reports are not eligible to be resubmitted in the system. We have determined that some “denied” expense reports have incorrectly reduced the budget balance. The OneSource team is correcting any […]

As a part of the OneSource Financial Management System business transformation, Procurement is modifying some existing procedures to better serve the UGA community and to leverage opportunities inherent to the new system. One of these changes is the recording of freight costs on purchase orders (POs). The new Financial Management System offers automated functionality that […]

This is an exciting time as we approach the December 2018 go – live for the new HR/Payroll system called OneUSG Connect. The OneSource project could not have completed this goal without your commitment and engagement. Thank you for all your efforts to make this possible. We are happy to announce that registration is now […]

Next Wednesday, the OneSource project will host the first of a series of weekly webinars for Financial Management System users to demonstrate specific PeopleSoft functionality. These interactive webinars will be approximately 15-20 minutes in length, plus 10-15 minutes for Q&A if needed. “Using the Business Management Workcenter” will be the first topic to kick-off the […]

We are pleased to announce the following new reporting tools in the Data Warehouse starting at noon on Tuesday, October 2, 2018. 1) You will see a new “Paginated Reports” section that includes the following information. a) You’ll want to use the improved Budget Status Report in a “printed report format”. This is the same […]

All UGA employees—faculty, staff, graduate assistants, and student workers—will experience payroll-related changes starting this December, so we would like to provide you with valuable information in advance. Why are these changes occurring? Because UGA is transitioning to a new human resources and payroll system that is used across all University System of Georgia institutions (known […]

In just four months, UGA will begin using a new HR/Payroll system: OneUSG Connect. You are invited to a special OneUSG Connect (HR/Payroll) Go-Live Forum for HR Practitioners on September 20, 2018 at the Georgia Center, Mahler Hall. This message is being shared with the OneSource Listserv, OneSource Project Coordinators, OneSource Change Champions, and HR […]

We are excited to tell you about additional functionality in the UGA Budget Management System. Here is what’s new: Budget, actual, and encumbrance data from the new UGA Financial Management system will be updated on a nightly basis. Legacy payroll data will continue to be loaded on a weekly basis until HCM go-live later this […]

This is a reminder that on July 9, 2018, Human Resources will go live with UGAJobs, the consolidation of UGA’s two position management and applicant tracking systems (iPAWS and FacultyJobs). This consolidation will eliminate the need to use two separate instances of the software and ensure the processes for creating, updating and posting positions, and […]

The University’s current vendor registration site is being retired on June 28, 2018. With the implementation of the new Financial Management system, new vendors will be asked to register at https://suppliers.uga.edu. Please use this address when corresponding with any new vendors. Vendors that have previously done business with UGA will not be asked to register […]

With just under two weeks until the July 2 go-live of our UGA Financial Management System, we want to assure you that training efforts will continue through the summer and into the fall. We understand the need for continued and sustained training. You and others made the May and June trainings extremely successful with just […]

Please join the OneSource Project for Go-Live Status Calls held in June and July. Weekly Status Call will be held on Thursdays: June 7, June 14, June 21, June 28, July 5, July 12, July 19, and July 26 from 1:30 – 2:30 p.m. Register here Note-If you are already registered for the Monthly Status […]

On July 9, 2018, Human Resources will complete the consolidation of UGA’s two applicant tracking systems, iPAWS and FacultyJobs, into one unified application system for the university. The new consolidated applicant tracking system will be named UGAJobs. The initial announcement of the consolidation of iPAWS and FacultyJobs was sent out on March 30, and Human […]

Overview: This is an exciting time as we approach the July 2018 go-live for the UGA Financial Management System. In addition to the go-live of the UGA Financial Management System, there will be a feature release for the UGA Budget Management System. The OneSource project could not have completed this goal without your commitment and […]

The Office of Institutional Research and the OneSource Project Team and would like to invite the campus community to the Data Literacy Forum on April 19, 2018 from 10:00 a.m. – 12:00 p.m., Georgia Center, Room K/L. This forum is being held to share information about increasing data literacy at the University as new data […]

Overview: The OneSource Project Team would like to invite the campus community to the Data Warehouse Forum on March 14, 2018 from 10:00-12:00 a.m. in Room 271 of the Special Collections Libraries Building. UGA’s OneSource Project is holding this forum to share information about the UGA Data Warehouse. The warehouse is the repository where the […]

Overview: The OneSource Project team presented to the Business Affairs Advisory Forum (BAAF) an update about the OneSource Project on February 21, 2018. Documentation/Reference Information: BAAF February 2018 Presentation

Overview: Please mark your calendars for the OneUSG Connect Human Capital Management Business Process Design Forums. Human Capital Management, or HCM, refers to core human resource, payroll, benefits, talent management, and workforce management functions. The HCM Business Process Design Forums will be held: Monday, April 30 at the Special Collections Library, Room 271 or via […]

Note: This message was sent as an Admin Memo to all unit heads on January 31, 2018. A similar message was distributed to all employees as a personalized message on February 8, 2018. Overview: As we continue to plan UGA’s transition to the University System of Georgia’s OneUSG Connect as our new human resources and […]

Overview: As a part of the Readiness Kit, the OneSource Project team has published updates to the Key Messages and Talking PointsResource page. Some updates include: Key Messages for Faculty and Staff Key Messages for Vice Presidents, Associate Provosts, Deans, Directors and Department Heads Key Messages for Business Officers, Project Coordinators, HR Officers and IT […]

Overview: UGA’s OneSource Project team is committed to engaging with individuals in all units, disciplines and business needs across the University. As this multi-year project is implemented, we want to ensure that all employees are aware of the OneSource Project and the value it brings to the University. Please take a few minutes of your […]

Overview: The OneSource Project team is requesting that each school/college/unit identify the initial individuals who will be workflow approvers as well as individuals who will have specific roles in the UGA Financial Management system. In order to assist you with this identification, the OneSource team is holding a workshop designed to assist schools/colleges/units with completing […]

Overview: OneSource published Finance Business Process documents prior to the September 22 Finance Business Process Design Forum. The business process documents provide a summary of key process changes and include high level workflow diagrams associated with each business process. This documentation is maintained on the OneSource website at the Finance Business Process Resource page. As […]

Overview: This is an exciting time as the UGA Budget Management system is now live. This tool allows Business Office staff to view their current FY18 (and FY17) budget activity utilizing the Hyperion interface and PeopleSoft data. This also allows teams see their current budget data in the new format, as well as see their […]