Please recall there are UGA Financial Management System upgrades taking place this weekend (May 17 – 20). As a reminder, you can check status.uga.edu during this maintenance window.
Here are your tips for the week of May 13:
Tip 1: Do you know your options for retrieving pre-2019 paystubs and W-2s after June 30?
- On June 30, the legacy University of Georgia employee self-service site, employee.uga.edu, will be retired and no longer available to view, download or print paystubs and W-2s. Pre-2019 paystubs and W-2s will not be migrating to OneUSG Connect. There are two options for retrieving this information:
- If you wish to keep copies of pre-2019 paystubs or W-2s for your records, please take action to download them from employee.uga.edu before June 30, 2019. Log into employee.uga.edu and click on “My Paychecks” and “My W-2s” in the left sidebar. Both paychecks and W-2s are available in PDF format.
- After June 30, 2019, you can contact [email protected] or 706-542-0202 (option 1) to request copies of pre-2019 paystubs or W-2s. These records are retained for five years from their issue date.
- For paystubs and W-2s dated after January 1, 2019, please log into OneUSG Connect to view, download, or print these documents. For more information, visit the OneSource System Changes page at https://onesource.uga.edu/resources/system_changes/.
Tip 2: You can now sign-up to receive your W-2 electronically in OneUSG Connect!
Information about 2019 W-2s in OneUSG Connect:
- There will be additional communications about this to all employees as we approach November 2019 and are closer to the 2019 tax season.
- If you want to access your W-2 electronically, you must enter your consent for electronic delivery through the OneUSG Connect Employee Self-Service site. Your consent for your electronic 2018 W-2 with the UGA legacy self-service site was not converted to OneUSG Connect.
- You will be able to enter your consent after you receive your first paycheck with the new system.
- When W-2s are available, you will be able to access your W-2 through the OneUSG Connect Employee Self-Service site.
- If you do not choose electronic delivery, your W-2 will be mailed to you.
- If you leave UGA (termination or retirement), you will NOT be able to access your W-2 through the OneUSG Connect Employee Self-Service site, if you consented for electronic delivery. Before leaving UGA, be sure to go into OneUSG Connect Self-Service and remove your consent for electronic W-2. If not, you will have to contact OneUSG Connect Support to have your W-2 mailed to you.
Entering your consent for electronic W-2 in OneUSG Connect:
- Go to OneUSG Home page and click on Employee Self-Service at top of screen
- Click on Taxes tile
- Click on W-2/W-2c Consent
- The W-2/W-2c Consent Form page will show current status of No consent received or Consent received.
- Check the box to add your consent or withdraw your consent.
- You will receive an email from [email protected] letting you know that your consent authorization or withdrawal has been received.
Tip 2+: Cost Share Cost Transfers for Cost Share setup in PeopleSoft through 07/01/2019.
- While we await the final cost share set-up guidelines, many users have been accounting for cost share using state funded chartstrings that have not yet been assigned to a sponsored project. In order to reduce the burden of transferring these cost share transactions, between now and July 1, 2019, please attach the following statement as a pdf in place of the cost transfer form. This is a temporary statement to be used on cost share cost transfers that meet these circumstances.
I attest that this transfer of charges is part of the initial cost share set up and not an error. No charges from one sponsored project to another are involved in this transfer. This transfer only involves moving charges from one nonsponsored project fund source to cost share for a sponsored project. I understand that this procedure will be in effect until 07/01/2019. After this date all transfers are subject to cost transfer policy.
Known Issues and Enhancements: Known Issues information is posted as it is available. Check out the new OneSource Roadmap to stay current on timelines for system upgrades, enhancements and maintenance. Check back often in the months ahead as we refine and revise the Roadmap. Your suggestions for improvement are welcomed and needed!
Training: Check the Training Resource Page to register for the latest training classes, including the following webinars:
- Faculty Contract Delivery for Practitioners and Liaisons, May 16, 8:30 – 10 a.m.
What’s New in Financials in May 2019? May 15, 8:30 – 10 a.m., May 17, 10:30 a.m. – noon - Useful Reports for Year-End Budget Review, May 22, 1:30 – 3:30 p.m.
- Position Funding Cube Workshop, May 28, 10 a.m. – noon
Submit a tip: Do you have tip to share? Email it to us at [email protected].
You can find all the Tuesday Tip emails on the Tuesday Tips resource page on the OneSource website.
