Project, Activity and PC Bus Unit

The Project chart field is used as a unique identifier sponsored projects/grants, capital projects, and non‐sponsored projects (e.g., RNIHX0001002301, CFMD1916, etc.)

Project ID provides for additional functionality unique to projects accounting (project life, defined period, defined activities, etc.) as defined in the PeopleSoft Project Costing module. The chart field should be used in revenue and expenditure coding for these type transactions, and may also be used, if desired, in coding for balance sheet transactions. For capital and non‐sponsored projects, the chart field will provide additional functionality in tracking expenditures for special purposes.

Characteristics of a project value typically include the following:

Defined begin and end dates
Designated budget or funding support
Specific group of participants
One time event or initiative
May cross fiscal years
May have distinct reporting requirements

To search for Project Values and view related information, you can click the button below.

For sponsored projects, the project id will begin with an S to designate Sponsored Project – UGA and R to designate a Sponsored Project – UGARF. The next 4 characters will represent the sponsor designation. The next 8 digits will be the ClickID. This is a unique number generated by the eResearch Portal. The last 2 digits will be defaulted to “01” with the understanding that these characters are reserved for potential use on future scenarios.

For capital projects, the project id will begin with a C and contain between 9 and 15 characters.

For non‐sponsored projects, the project id will begin with an N and contain between 2 and 15 characters. A non‐sponsored project ID should be used for tracking projects or events that have:

A budget
A specific start and end date

There are two project specific chart fields that are unique to the project costing module. Those are:

The Project Costing Business Unit is an operational subset of an organization to organize project activity independently of the constraints of the standard accounting procedures for the financial posting and reporting in the organization. UGA uses the following PCBU

18000 – Non‐sponsored Projects
18002 – Construction Projects
18003 – University of Georgia Sponsored Projects
18400 – UGA Research Foundation Sponsored Projects

Identifies activities and specific tasks that make up a project. The activity chart field should be used for the following:

At least one activity per project ID is required by
In most cases, sponsored projects will have one activity that may cover multiple

An example is a multiyear National Science Foundation (NSF) grant with one activity budget spanning multiple years.

Multiple activity ID’s should be used for multiple year sponsored projects where we must:
- Track years/ increments of funding separately per sponsor guidelines such as National Institutes of Health (NIH) carryforward restricted
- Segregate multiple year segments with each year subject to approval and or release of Some United States Department of Agriculture (USDA) grants will provide a multiple year budget with the initial award, but modifications may be received that may modify the later budget period amounts with the release of funds.
Multiple activity ID’s should be used for tasks reported separately as required by sponsored project grant/ contract. There are sponsored projects that have separate budgets for very specific tasks that must be tracked separately. One example: Savannah River Ecology Laboratory (SREL).
Multiple activity ID’s should be used for budget category amounts tracked separately per agency guidelines such as National Science Foundation (NSF) grant with Participant Support budgets must be tracked separately because of restrictions in re‐budgeting.

The Activity ID field will support multiple budgets and can accommodate multiple facility & administrative cost rates under one project. All of the activity ID scenarios above will support sponsored projects with multiple departments and PIs.