Important Information on Pay Date Changes and a New Human Resources/Payroll (OneUSG Connect) System
Tuesday, December 4, 2018
All UGA employees—faculty, staff, graduate assistants, student workers, and part-time employees—will experience payroll-related changes starting December 16, so the OneSource team would like to provide you with some valuable information well in advance of these changes.
Please note that OneUSG Connect will have a planned maintenance beginning December 21 at 5 p.m. – December 27 at 8 a.m. The system will be unavailable during this time.
Top 3 Things to Know (details are available in the Faculty and Staff Guide):
#1: All faculty and staff will see changes, including a new Employee Self Service website and pay date changes. Employees will go to onesource.uga.edu beginning on December 16 to login to the new OneUSG Connect - Employee Self Services website.
#2: Nearly all HR and Payroll processes will change. You will see changes in the way you report time or request leave. If you are a supervisor, you will see changes in the way to approve time and leave requests.
#3: ArchPass will be required to use the new OneUSG Connect System and OneUSG Connect Benefits. ArchPass will be required for the new OneUSG Connect System beginning December 16, 2018 and ArchPass will be required for OneUSG Connect Benefits beginning December 17, 2018. For more information on ArchPass, visit archpass.uga.edu.
How I Can Prepare:
#1: Review the new pay dates and plan for any personal financial adjustments (e.g., automatic deductions from your bank account, due dates for personal bills, plans for holiday shopping/travel, etc.). If you are on Academic or Monthly payroll, remember that you will not be paid on the last day that UGA is open prior to our Winter Holiday Break, as has been the norm. Instead, the Academic/Monthly pay date will be December 31, 2018. It will be the last business day of the month from this point forward.
#2: Review the Faculty and Staff Guide for frequently asked questions and other important information. Additional information was added to the guide on November 26. The guide includes a checklist for you to complete in preparation for the transition. You are encouraged to print the appropriate checklist prior to December 16 so you have it readily available as a quick reference.
#3: Register for training on how to use the new OneUSG Connect system: Training Registration. Training began in November. Please work with your supervisor to determine the most appropriate training session to attend.
#4: Reach out to your supervisor and the Project Coordinator or Change Champion in your unit if you have questions and/or need additional information.
#5: Participate in weekly status calls. The entire university community is invited to participate. You can register here.
You will receive an additional reminder email January 2 about the transition to the
new OneUSG Connect system.
As always, please email onesource@uga.edu with any questions or feedback you may have.