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Payroll Transition

Overview:

As we continue to plan UGA’s transition to the University System of Georgia’s OneUSG Connect as our new human resources and payroll system, several important payroll changes will occur in December 2018:

  • New-2019 OneUSG Connect Payroll Calendar
  • New - Bi-weekly employees time card sign-off dates for December 2018.

    • Pay Period Dec. 13-15
      • Employees should approve hours in Kronos at end of shift on last day worked.
      • Employee responsible for sign off of timecards in unit should sign off in Kronos by 9am on 12/18/18.
    • Pay Period Dec. 16-29
      • Employees should submit hours in OneUSG Connect for entire pay period including estimated hours by end of shift on 12/20/18 (or earlier according to unit need) unless clocking in on a Kaba clock.
      • Holiday hours will automatically flow onto the employee’s timesheet.
      • Kaba Clock employees do not need any estimated time to be entered, they will be able to continue to clock in/out.
      • Employee responsible for approval of timecards in unit should approve in OneUSG Connect by 12pm on 12/21/18.
    • Pay Period Dec. 6-15
      • Employees should approve hours in Kronos at end of shift on last day worked.
      • Employee responsible for sign off of timecards in unit should sign off in Kronos by 9am on 12/17/18.
    • Pay Period Dec. 16-29
      • Employees should submit hours in OneUSG Connect at end of shift on 12/20/18 unless clocking in on Kaba clock. Time for non-benefit non-Kaba employees working after 12/20/18 cannot be estimated and will have to be back paid with hours for pay period ending 1/12/19.
      • Employees responsible for approval of timecards in unit should approve in OneUSG Connect by 12pm on 12/21/18.
  • All monthly and academic pay dates will now be on the last business day of the month. 
  • The work week will change from Thursday through Wednesday to Sunday through Saturday, and
  • Pay dates for hourly biweekly and salaried biweekly payrolls will be synced and standardized.

Highlights:

  • Summary and Calendar Quick Reference (Updated 5/18/18) -This is a quick reference guide that includes a summary, highlights, and key dates in calendar format.  The document was updated on May 18, 2018 to correct a typo on page 3 which referred to November 31. 
  • Videos:  These short videos provide a summary of key changes for biweekly and monthly employees.

Documentation/Reference Information:

Page Last Updated: 11/13/18