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Payroll Transition

Overview:

As we continue to plan UGA’s transition to the University System of Georgia’s OneUSG Connect as our new human resources and payroll system, several important payroll changes will occur in December 2018.

  • All monthly and academic pay dates will now be on the last business day of the month. 
  • The work week will change from Thursday through Wednesday to Sunday through Saturday, and
  • Pay dates for hourly biweekly and salaried biweekly payrolls will be synced and standardized.
  • New-2019 OneUSG Connect Payroll Calendar
  • New-2019 Practitioner Payroll Processing Calendar
  • New - Bi-weekly employees time card sign-off dates for December 2018.

    • Pay Period Nov. 29 – Dec. 12
      • Employees should approve hours in Kronos at end of shift on last day worked. (This will allow time clock and overnight employees to complete their last shift in this pay period before sign off is due, which will eliminate need for estimated time during this pay period.)
      • Employee responsible for sign off of timecards in unit should sign off in Kronos by 9am on 12/13/18. (This is a different date than previously reported.)
    • Pay Period Dec. 13-15
      • Employees should approve hours in Kronos at end of shift on last day worked.
        • This pay period in Kronos will include the dates 12/13-12/26.  Please ensure that there are zero hours submitted on the timecard for the dates 12/16-12/26 INCLUDING ZERO holiday hours.  All holiday hours will be paid in OneUSG Connect.
        • December holiday hours have already been removed by the central payroll office, but please double check to confirm.
        • All pay from schedule employees will need hours on 12/16-12/26 deleted from their timecard.
      • Employee responsible for sign off of timecards in unit should sign off in Kronos by 9am on 12/18/18.
    • Pay Period Dec. 16-29
      • Employees should submit hours in OneUSG Connect for entire pay period including estimated hours by end of shift on 12/20/18 (or earlier according to unit need) unless clocking in on a Kaba clock.
      • Holiday hours will automatically flow onto the employee’s timesheet.
      • Kaba Clock employees do not need any estimated time to be entered, they will be able to continue to clock in/out.
      • Employee responsible for approval of timecards in unit should approve in OneUSG Connect by 12pm on 12/21/18.
    • Pay Period Dec. 6-15
      • Employees should approve hours in Kronos at end of shift on last day worked.
      • Employee responsible for sign off of timecards in unit should sign off in Kronos by 9am on 12/17/18.
    • Pay Period Dec. 16-29
      • Employees should submit hours in OneUSG Connect at end of shift on 12/20/18 unless clocking in on Kaba clock. Time for non-benefit non-Kaba employees working after 12/20/18 cannot be estimated and will have to be back paid with hours for pay period ending 1/12/19.
      • Employees responsible for approval of timecards in unit should approve in OneUSG Connect by 12pm on 12/21/18.
  • New - 2019 Summer School Payroll

Highlights:

  • Summary and Calendar Quick Reference (Updated 5/18/18) -This is a quick reference guide that includes a summary, highlights, and key dates in calendar format.  The document was updated on May 18, 2018 to correct a typo on page 3 which referred to November 31. 
  • Videos:  These short videos provide a summary of key changes for biweekly and monthly employees.

Documentation/Reference Information:

Page Last Updated: 12/9/18