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Personnel Activity Report (PAR) Replacement Resources

Overview:

The University of Georgia is pleased to announce the replacement of monthly Personnel Activity Reports (PAR) with annual and end-of-project salary certifications, effective July 1, 2018. Recent changes to federal guidelines provide a path for UGA to eliminate this monthly effort certification (PAR) requirement. This change stems from UGA’s commitment to reducing administrative burden when possible.  

Highlights:

What is changing? 

  • Fewer Individuals Must Report. In the future, only the PI (rather than full project team) will certify. 

  • Certification Frequency is Dramatically Reduced. Certifications will occur on an annual and end-of-project basis (rather than monthly). 

  • Salary Certifications Replace Effort Reporting. Project salaries (rather than percentage effort) will be certified.

What are the expected benefits? 

  • Significant Time Savings. In FY17, UGA completed approximately 32,000 total certifications. We estimate a more than 90% reduction in the number of certifications, saving thousands of hours of administrative burden to faculty and staff each year.  

  • Shift in Focus Toward Monthly Financial Reviews. Similar to current practice for financial review, units should continue to perform a monthly review of project financial reports to ensure expenditures are accurate and allowable. No certification is required for this monthly review. A monthly review can assist in finding adjustments early and facilitating timely changes. 

What is the timeline for these changes? 

  • July 2018 – monthly PAR certifications will no longer be required.  

  • Sept 2018 – annual and end-of-project certifications will begin.  

The Office of Research and Finance and Administration divisions are working in tandem with UGA’s OneSource project team to implement these changes. Detailed guidance will follow in the coming months. 


Presentations/Recordings:

Documentation/Reference Information:

Business Process Change Summary (MyID required) (page 9)

National Cohort on Alternatives to Effort Certification/Reporting

 

 Page Last Modified:  4/6/18