OneUSG Time & Absence Changes
The process to submit time, approve time, and request absences will be changing soon as USG transitions to the new “Fluid” interface in OneUSG Connect with version 6.22 release on April 11, 2021. Below you can find information to help you through each of the changes!
In addition to the materials below, a Weekly Status Call breakout session was held on 4/1/2021 covering the changes to time and absence coming with the 6.22 release. A recording of this breakout session can be found here. Office hours were held on 4/14 and that recording can be found here.
All Faculty & Staff
| Topic | Change | Video | Guide |
| Full Employee Presentation | See all system changes affecting faculty and staff in a single video. | Link | |
| Requesting Leave |
Requesting leave is now done via the Request Absence tile. |
Link | Tutorial |
| Viewing Your Absence Requests |
Viewing request history is now done via the View Absence Request tile. |
Link | Tutorial |
| Viewing Your Leave Balance | Absence Balances tile now leads to current leave view. | Link | Tutorial |
| Canceling Your Leave Request | Use the Cancel Request tile to cancel or start editing a request. | Link | Tutorial |
| Editing a Previously Submitted/Approved Leave Request | Use the View Absence Request tile to edit a previously canceled request. | Link | Tutorial |
| Requesting an Extended Leave Event |
Now a guided three step process from Extended Absence Request tile. |
Link | Tutorial |
| Understanding the Weekly Timesheet | Only shows reported time now and does not allow toggle between punch and elapsed timesheets. | Link | N/A |
| Payable Time Summary | No longer on the timesheet. Use the Payable Time tile to view. | Link | Tutorial |
| Entering Time via Web Clock | Use the Report Time tile, which shows last action taken. | Link | Tutorial |
| Entering Time via Pay from Schedule |
Only for Elapsed Timesheet employees, now done on the Weekly Timesheet - Fluid tile. |
Link | |
| Entering Time via Manual Time Entry | Use the Weekly Timesheet tile to enter time, NOT the Fluid tile. | Link | Tutorial |
| Navigating Through Multiple Jobs | Check the department information and click Apply button to enter for the correct job. | Link | Tutorial |
| Time Entry Exceptions | Contact your manager to resolve High Exceptions. | Link | Tutorial |
Managers/Time & Absence Approvers
| Topic | Change | Video | Guide |
| Full Manager Presentation | See all system changes affecting managers in a single video. (Pending update 3/24/21) | Link | |
| Key Differences | Timesheet shows only Reported Time. Payable Time, Absences, and Exceptions are all separate. Timesheets cannot switch between punch and elapsed. Absences cannot be edited or approved via the timesheet. (Pending update 3/24/21) | Link | N/A |
|
Approving a Leave Request |
Use the Team Time tile to access approve absence request page. | Link | Tutorial |
| Viewing Your Employee's Leave Balances | Use the Team Time tile to view an employee's leave balances. | Link | Tutorial |
| Canceling vs Editing Leave Requests | Requests can no longer be edited. Push them back to employee for edits and resubmission | Link | |
| Report/Approve Time | Use the Team Time tile to access the Report/Approve Timsheet link. The filter does not autopopulate employee information. | Link | |
| Reviewing Payable Time | Payable time is now viewed separately from the timesheet using the Team Time tile. | Link | Tutorial |
| Managing Exceptions | Use the Team Time tile to access the Manage Exceptions link. Best practices for resolving exceptions remains the same. | Link | Tutorial |
Full Employee Update Presentation
Editing a Previously Submitted/Approved Leave Request
Requesting an Extended Leave Event
Understanding the Weekly Timesheet
Entering Time via Pay from Schedule
Entering Time via Manual Time Entry
Navigating through Multiple Jobs
Viewing Your Employee's Leave Balances
Canceling vs Editing Leave Requests