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Preparing Departmental Systems and Business Processes for PeopleSoft

Monday, November 21, 2016

Overview:

UGA is beginning to engage with units about preparing and readying departmental systems and business processes that may need to be modified as part of the transition to PeopleSoft. 

The way systems currently interface with finance and human resource solutions will change with the implementation of PeopleSoft.  See Documentation/Reference Information below for additional reference information.

UGA's OneSource project is asking key business, human resources, or IT leaders for help in identifying potential interfaces and systems needing modification. 

Key Activities:

Business, Human Resources, and IT Leaders are asked to discuss this topic within their organization and review the List of Pre-Identified Systems (MyID required).  Once this list has been reviewed, there is a short survey to provide edits or additions to the list.

Preparing Departmental Systems Survey: http://bit.ly/systemsfeedback.

Key Events:

Unit/Departmental Meetings:  February - March 2017.

Meeting Agenda for Preparing Departmental Systems (MyID required)

UGA's OneSource team will be meeting with key business/finance, human resources, and IT leaders in each school/college/unit.  These unit meetings will be an opportunity to discuss preparing and readying departmental systems and/or processes that are candidates to retire, retrofit, or replace as part of the transition to PeopleSoft.  See the Project Events page for detailed schedule of unit meetings.

Preparing Departmental Systems Informational Session:  December 15, 2016

An informational sessions is planned for December 15, 2016 for those who identified systems impacted by these changes.  Information about the findings of the survey as well as deadlines and next steps will be shared at the session.

Documentation/Reference Information:

The following documents maybe helpful in the review of departmental systems or business processes that may need modification or integration with PeopleSoft.

  • The Preparing Departmental Systems and Business Processes:
    Meeting Agenda for Preparing Departmental Systems is available for review in preparation for unit meetings.

  • The Pre-Identified  Systems list is a list of systems or business processes that will likely need modification as part of the transition to PeopleSoft. 
  • The chart of account values are expected to be effective for FY 2019 budget development and fiscal transactions beginning on July 1, 2018. As UGA’s OneSource project continues through its implementation phases, updates to the working version of the chart of accounts will be published: Chart of Accounts Reference Document.