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OneUSG Connect System Upgrades and Availability

Tuesday, April 16, 2019

The OneUSG Connect system will be updated in June 2019 as Augusta University joins UGA and the 24 other University System of Georgia Institutions using OneUSG Connect and the system must be periodically shut down during the transition.

OneUSG Connect will simultaneously receive upgrades. All UGA faculty, staff, and student employeeswill not be able to login while the upgrades are in process. 

When are the scheduled updates? 

  • Friday, June 7 (5:00 p.m.) – Tuesday, June 11 (7:00 a.m.) 
  • Friday, June 21 (5:00 p.m.) – Monday, June 24 (7:00 a.m.) 

How does this affect me? What do I need to do? 

Biweekly employees will need to record time manually during these times (see below).

Employees with leave will need to enter requests outside these times

Supervisors will need to approve time and absences outside of these times. 

Faculty will need to access their faculty contracts outside of these times. 

Below is a summarized list of employee impacts:  

  • No one on campus will be able to login and access OneUSG Connect.
  • OneUSG Connect Benefits (for benefits enrollment) will remain open.
  • UGAJobs will remain open; however, any action processed in UGAJobs will not feed into OneUSG Connect during the downtimes. Actions will be released once the system re-opens.
  • Web clock/Pay-from-Schedule/Manual Time Entry employees will need to record time manually during these dates.
    • Web Clock employees should record punches on a paper timesheet. Their managers will need to add the punches to the online timesheet once the system is back online.
    • Pay from Schedule/Manual Time Entry employees will be able to add hours worked onto their timesheets once the system is back online.
  • Kaba time clocks  will remain available for regular use (punches will flow into OneUSG Connect once the system is back online).
  • Managers, Supervisors and Time Approvers will need to enter employee time recorded via paper timesheets once the system is back online.
  • Employee Self-Service: Any employee wishing to update direct deposit, tax information, addresses, view paystubs, etc. will need to plan around these times.
  • Faculty Data Self-Service: The signing period for FY20 faculty contracts will be extended for five additional days in June to allow for system unavailability.

For the latest information and details regarding the upcoming OneUSG Connect system downtimes and upgrades, you can also follow OneUSG Connect Release News.