Time & Attendance for Non-Exempt Employees

Time can be entered through the Kaba clock (TCP Clock after October 1st), the PeopleSoft web clock or by typing your time in your timesheet in the OneUSG Connect Employee Self-Service site.

You may also enter time as “pay from schedule.” To do this, follow this training tutorial.

Pay from schedule hours will be recorded as “elapsed time,” which will be the total number of hours you worked that day.

If you have any holidays or leave scheduled for that pay period, you will not be able to select “Apply Schedule,” and you will need to enter your time manually.

Once you submit your time, it is considered approved by you. No further action is necessary.

Managers or Departmental Time Administrators will approve employee time.

When you clock out for meals, you need to select the type of punch you are performing. Options will include a “meal” for when you take a lunch or dinner break. Some employees may automatically have a meal break deducted each day.

Leave and absence requests are made through the OneUSG Connect Employee Self-Service site and these will automatically go onto your timesheet.

Non-exempt employees: If your leave is not approved by your manager, you will not be paid for this leave.

Managers who are designated as a Reports To or a Time and Absence Approver will log into OneUSG Connect to approve leave and absences for their employees as often as desired. All timecards must be approved by the supervisor prior to the deadlines described in the practitioner payroll processing calendars.

Employees do not need to approve their own time. Once they submit their time, it is considered approved by them.

In OneUSG Connect, the day break is the “Begin of Shift.” This means that all hours worked are attributed to the day that the shift began. (example: an employee works from Saturday at 10pm through Sunday at 8am. In OneUSG Connect, 10 hours are worked on Saturday).

This could have an impact on overtime.

Reported Time – When time is entered by the employee or manager, it is in a ”Reported Time” status. These are the actual hours worked.

Time Administration – A process that runs every 2 hours to convert Approved Reported Time into Payable Time. Reported Time only becomes Payable Time once it has been approved.

Payable Time shows the rules that have been applied to Reported Time. In Payable Time you will see overtime or comp time, shift differentials, auto meal deductions, and all exceptions that may have generated.

Exceptions are alerts that may exist in Payable Time. Having an exception doesn’t mean that there is an error, it is just alerting you to something abnormal on the timesheet.

High Exceptions need to be resolved in order for the time to be paid. Example: invalid punch order or incomplete punch.

Medium/Low Exceptions can either be resolved or allowed by clicking the “allow” button on the Manage Exceptions page in the Team Time Tile.

Managers will need to review and manage exceptions for their biweekly employees.

When an exception is resolved by updating the timesheet, the time will need to be approved again and Time Admin will need to run before the exception icon goes away.

In OneUSG Connect, the employee chooses the punch type when clocking in or out. These options are In, Meal, and Out.

For employees who are given an auto meal deduction, the Reported Time will not reflect the deduction. This deduction will show in Payable Time.

• Exceptions
  • If an employee works through lunch, the manager will need to add a line on the timesheet and add the time back as “REG” with a comment that the employee worked through lunch.
  • If an employee is set up with an auto meal deduction, but they clock in/out for lunch, the deduction will still be removed from the employee’s shift. Managers should be aware of this when approving time and add that hour back.

No. Pay From Schedule is recorded as Elapsed Time, total number of hours each day, so auto meal deductions are not needed.

Pay From Schedule is available in OneUSG Connect for select positions per department.

To report time using Pay From Schedule, follow this training tutorial.

If the employee does not log into to apply schedule, there will be no hours populated on the timesheet.

Yes. When clocking in, you will need to press “job Selection” and select the job you are clocking in/out for. If you do not do this, your punches may flow to the incorrect timesheet.

Yes, the Kaba Clock will record punches even if it is offline. The punches will be stored on the clock and sent to your timesheet in OneUSG Connect as soon as the Clock comes back online.

No; once enrolled in a clock, all you have to do is place your finger onto the biometric scanner.

• Please speak with your supervisor to confirm your time entry method.
• Additional information on entering time is available here.

Check with your supervisor to verify what your time entry method should be.

Rounding is based on 6 minute rounding rules per punch. The rounding is applied to each punch, not to the daily total.

In OneUSG Connect, “Reported Time” does not have any rounding applied to it yet. Once the time is approved, the “Payable Time” will reflect the rounding.

For example, “Reported Time” is 7.27, but the “Payable Time” may be 7.2. We recommend that time approvers approve the “Reported Time,” then return to the timesheet after “Time Admin” runs to also validate the “Payable Time.”

Holidays are not pre-loaded into OneUSG Connect because if there are any changes in Job Data or eligibility, there is a risk that holiday hours will be paid to an employee in error.

Each holiday is loaded into the Time and Labor module within OneUSG Connect closer to the pay period that includes the current holiday.