UGA faculty and staff may purchase food for consumption by students, potential students, volunteers and fellow employees. The purpose of the Food and Business Related Entertainment Policy is to clarify instances when food may be purchased using institutional funds. Learn more by exploring the resources below.
Food & Business-Related Entertainment Policy
If an expense does not meet the criteria outlined in the UGA Policy or does not clearly fit a category on the Food Reference Chart, this is a strong indication that the expense should be processed directly through the UGA Foundation. This ensures compliance with university policies and proper handling of funds.
University of Georgia Policy
Food & Business Related Entertainment Policy
UGA Foundation Policies
Employee-Only Meals to Facilitate University Business Policy
Entertainment Policy
Food & Business-Related Entertainment Policy
If an expense does not meet the criteria outlined in the UGA Policy or does not clearly fit a category on the Food Reference Chart, this is a strong indication that the expense should be processed directly through the UGA Foundation. This ensures compliance with university policies and proper handling of funds.
University of Georgia Policy
Food & Business Related Entertainment Policy
UGA Foundation Policies
Employee-Only Meals to Facilitate University Business Policy
Entertainment Policy
Food Reference Chart
Multiple payment methods may be used to make food purchases to include requisition requests, payment requests, petty cash, and purchase orders insofar as these payment methods are not specifically prohibited elsewhere in BOR policy or procedures. A purchasing card (P-Card) may only be used for food purchases as outlined in the chart. P-Card thresholds in this policy are shown as less than $2,500; however, cardholders may work with Procurement to obtain an exception to this policy and a higher single transaction limit on their P-cards, which would raise the P-Card threshold to less than $5,000. You can also find more detailed descriptions of the food purchase categories here.
Food Reference Chart
Multiple payment methods may be used to make food purchases to include requisition requests, payment requests, petty cash, and purchase orders insofar as these payment methods are not specifically prohibited elsewhere in BOR policy or procedures. A purchasing card (P-Card) may only be used for food purchases as outlined in the chart. P-Card thresholds in this policy are shown as less than $2,500; however, cardholders may work with Procurement to obtain an exception to this policy and a higher single transaction limit on their P-cards, which would raise the P-Card threshold to less than $5,000. You can also find more detailed descriptions of the food purchase categories here.
Food Purchase Smartsheet
This form walks the submitter through the process and documentation requirements for various expense types. It is meant to be a tool for assistance in appropriately recording food expenditures.
Food Purchase Smartsheet
This form walks the submitter through the process and documentation requirements for various expense types. It is meant to be a tool for assistance in appropriately recording food expenditures.
Food Purchase Resources
You can also find more detailed descriptions of different types of food purchases by clicking the category links below:
Food Purchase Resources
You can also find more detailed descriptions of different types of food purchases by clicking the category links below:
