October 8 Tuesday Tips
Tuesday, October 8, 2019
Contents
Tip #1: Financials – Accounts Payable: Updated Entertainment Form
Tip #2: Financials – Purchasing: New UGAmart Tutorials
Tip #3: Financials – December Upgrade Weekend
Tip #4: Financials – Carry Forward Corrections, Transfers and Deficits
Tip #5: OneUSG Connect – Payroll: Electronic W-2 Enrollment
Tip #6: OneUSG Connect – 2020 Payroll Calendars
Tip #7: OneUSG Connect – Staff Salary: Compression and Inversion (SCI) Plan
Tip #8: OneUSG Connect – Known Issue: State Charitable Campaign Program
Tip #9: OneSource – Website Transition to Single Sign-On
Tip #1: Financials – Accounts Payable: Updated Entertainment Form
The Entertainment Form has been updated and republished. For Payment Requests that pay a supplier for entertainment charges, the Entertainment Form is required to capture participant names/categories and their relationship to UGA. The Entertainment Form is not required for Expense Reports that include reimbursable entertainment amounts, because the Attendees’ section is used to capture participants and their relationship to UGA.
Tip #2: Financials – Purchasing: New UGAmart Tutorials
UGAmart tutorials have been added to the Training Library for Shoppers, Requisitioners and Approvers. This is a resource for both new and existing employees. Additional UGAmart training will continue to be developed and added to the Training Library.
Tip #3: Financials – December Upgrade Weekend
The UGA Financial Management System will be upgraded the weekend of December 6 – 8. Expect the system to be unavailable during this time. Employees will need to clear their browser cache after this upgrade. Enhancement releases are on hold until December, so no updates will occur in October or November. More details on functionality and enhancements will be shared with the community closer to December. Updates, Maintenance Schedules and Release Notes can be found on the Roadmap Resource page.
Tip #4: Financials – Carry Forward Corrections, Transfers and Deficits
Are you responsible for managing your unit’s funds? If you have any funds with Carry Forward, please review the recording of the October 3 Weekly Status Call for information on managing these funds, identifying deficits and processing corrections or transfers.
Tip #5: OneUSG Connect – Payroll: Electronic W-2 Enrollment
Help spread the word! All employees are encouraged to consent for electronic delivery of their W-2. Consent for electronic W-2 with the UGA legacy self-service site was not converted to OneUSG Connect. Follow the tutorial for entering electronic delivery consent through the OneUSG Connect Employee Self-Service site. When W-2s are available in 2020, employees will be able to access their W-2 through the OneUSG Connect Employee Self-Service site. If electronic delivery is not chosen by December 31, the W-2 will be mailed to the employee’s home address. Units can review which employees have consented to receive an electronic W-2 by running BOR_PY_YE_W2_CONSENT (requires Query Viewer access).
Note: If an employee separates from UGA (termination or retirement), they will NOT be able to login and access their W-2 online. Before the separation date from UGA, the employee will need to access OneUSG Connect Self-Service and remove consent for electronic W-2. This is included in the Separation Checklist. If not, the former employee will need to contact OneUSG Connect Support to request to have the W-2 mailed.
Tip #6: OneUSG Connect – 2020 Payroll Calendars
The Payroll Calendars for 2020 have been published on the Payroll website.The deadline for entering time & absences and approvals for the biweekly pay period ending 12/28/19 is under review and may be subject to change.
Tip #7: OneUSG Connect – Staff Salary: Compression and Inversion (SCI) Plan
As announced in the Admin Memo this week, around 3,000 jobs were identified for an increase effective 7/1/2019 for all of FY20. It is anticipated that the 10/11/2019 biweekly paycheck will be the first to reflect this pay increase. The 10/31/2019 monthly paycheck will be the first paycheck to reflect this increase. The retro amounts back to 7/1/2019 will be included in these paychecks as well. All major units should be receiving their final lists of included employees by the end of this week and funding for FY20 will follow. These employees can view the increase in OneUSG Connect by logging on and choosing the Compensation History Tile. It will also be reflected in the Online Pay Advice. Tutorials on navigating OneUSG Connect can be found in theOneSource Training Library. Please contact HR at hrweb@uga.edu or 542-2222 with any questions.
Tip #8: OneUSG Connect – Known Issue: State Charitable Campaign Program
USG has posted a Known Issue about the State Charitable Campaign Program (SCCP). Certain employees are receiving an error message when clicking on the SCCP Tile in Employee Self Servicestating that “the State Charitable Contribution Program is not open for elections at this time.” It appears to primarily impact select non-UGA EMPLDs that don’t begin with 180. A workaround for this issue is to submit a paper form using the delivered packet or from the Campaign website.
Tip #9: OneSource – Website Transition to Single Sign-On
Protected onesource.uga.edu webpages and documents will transition to the new production CAS environment, UGA Single Sign-On (UGA SSO) tonight, October 8th at 5pm. Once the transition is complete, the login screen will display the new UGA Single Sign-On Service. Employees will still login in with their MyID and password for all these systems. More information about UGA SSO, as well as a screenshot of the login page can be found at https://eits.uga.edu/access_and_security/uga_sso/.
What’s New in BPSS in Nov 2019 Training
- November 18, 1:30 p.m.
- To register, please visit this link: Register
UGAJobs Training
Available to units by request. Central HR will come to you!
o Just emailhrweb@uga.edu to make the request for your unit.
Sponsored Programs (GRASP) Training:
For all GRASP courses, register with Training & Development
- Class 5: Prior Approval, Audits, & Reporting; Wednesday, November 13 9:00 a.m. - noon
- Class 6: Special Topics; Tuesday, December 3 9:00 a.m. - noon
UGAmart for Beginners Training
- October 17 9:00 a.m. - noon
- Register through Training & Development
Project Status Report Training
The new Payroll Tab will be covered at these sessions. Register via PEP. For more information, please visit the SPA webpage.
- October 10, 10:30 a.m.
- November 13, 2:00 p.m.
- December 9, 10:30 a.m.
Known Issues information is posted and updated regularly.
OneSource Roadmappage includes enhancements as well as current timelines for system upgrades and known
maintenance.
Submit a tip: Do you have tip to share? Email it to us at onesource@uga.edu.
You can find all the Tuesday Tip emails on the Tuesday Tips resource page on the OneSource website.