November 5 Tuesday Tips

The new Fiscal Master Calendar combines key dates and deadlines into a single location. It also includes "target date" and "completed date" fields. For example, month-end close may be targeted for 10/5 but completed on 10/6; both dates will be shown. Within the calendar, results can be filtered down to view only items that interest you if you do not wish to see all dates. The initial iteration of this tool includes key dates from Accounting, Budgets and Payroll. The link to the calendar can be found in the “About” section of oir.uga.edu. The OneSource Service Desk is available at onesource@uga.edu or 706-542-0202 (option 2) to assist with any questions. A tutorial can be found in the Training Library.

Tip #2: Finance – Purchasing: UGAmart 19.3 Release

UGAmart 19.3 will be released and the system will be unavailable from November 8 at 9:00 p.m. through November 10 at noon. Please check your browser versions, because after the release of 19.3, UGAmart will no longer function in Internet Explorer (IE) versions 6-10. However, it will continue to function in the latest version of IE (version 11), Edge, Chrome, Firefox and Safari. Further release details will be communicated through UGA EITS Systems Status notifications.

Tip #3: Finance – Grants/Projects Known Issue Resolved: Transactions Missing in Project Reporting Tables

It was reported on October 29 that transactions originating from a GL interface were missing analysis types. A fix was implemented on the evening of October 29. Analysis types for all accounts with the exception of Account Code 380000 are flowing normally. This resolved issue is posted and updated on the Known Issues Resource Page.

Tip #4: Data Warehouse – Known Issue Resolved: Net Assets and Reserves in Project Reporting Tools

On October 18, it was reported that a subset of projects with 3xxxxx account codes (Net Assets and Reserves) had been showing on the Project Status Report and Project Status Cube. These should have been excluded from all project reports to ensure that payroll encumbrances were not double counted. For the Project Status Report, this issue is now resolved and the 3xxxxx accounts have been removed. For the Project Status Cube, the reporting team is working to exclude these by default. This issue is posted and updated on the Known Issues Resource Page.

Tip #5: Finance/OneUSG Connect – Commitment Accounting Known Issue Resolved: Posting October Monthly Payroll

On November 1, it was reported that OneUSG Connect had encountered an issue during general ledger processing for the 9OM1 (October Monthly) payrun. This issue has now been resolved; the monthly payroll transactions will be reflected in the UGA Financial Management System. Updates can be found on the Known Issues Resource Page.

Tip #6: OneUSG Connect – Open Enrollment Reminder

Benefits open enrollment and the Shared Sick Leave Program enrollment for 2020 are open through this Friday, November 8, 2019! Don’t forget – this year is an active enrollment year and employees carrying health insurance must re-certify the tobacco surcharge and are required to complete the working spouse surcharge section, if a spouse is covered on health insurance.

As of November 3, only 43% of employees have taken action on the Tobacco Surcharge and 50% have taken action on the Working Spouse Surcharge. Please help Central HR by encouraging your colleagues to complete benefits open enrollment and re-certify today!

Tip #7: OneUSG Connect – Payroll: Additional Pay Query

In the Payroll section of the System Manager Workcenter, there is a new query that pulls active additional pay. The new query, Additional Pay Review: 180_PY_ACTIVE_ADDL_PAY now replaces query: 180_PY_ADDL_PAY_BY_PAYRUNID which projected additional pay based on payrun ID.

Tip #8: OneUSG Connect – Workforce Administration: View Job Data

There is now an additional view of Job Data in OneUSG Connect that provides a view of effective dated job actions, including a single-screen view of effective dated rows with tabs. These effective dates and sequences can be listed by chronological and descending order, making Job Data easier to view. To access the new view, you need the Job Data View role, which can be obtained by a manager security request through OneUSG Connect. Individuals who currently possess this role can see this information already. In the Navigation Pane, go to the Navigator > Workforce Administration > Job Information > Review Job Information > Workforce Job Summary. For additional assistance, a tutorial can be found in the training library.

Tip #9: OneUSG Connect – Known Issue: Delegation

If you experience issues with delegation in OneUSG Connect after following the complete steps outlined in the training materials, please send an email to oneusgsupport@uga.eduwith the subject: "Delegation Accepted, but not Active." OneUSG Support will need to reinitiate the delegation. Best practice for delegations would be to initiate early to make sure it is working correctly. This is time sensitive, as the proxy will not be able to work transactions between the begin date and when OneUSG Support reinitiates the delegation.

Tip #10: OneUSG Connect – Known Issue Resolved: MSS Change Position Funding

On September 19, USG identified a rare issue with the process in OneUSG Connect that inserted funding rows from the MSS Change Position Funding transactions. OneUSG Connect has resolved this issue. MSS Position Funding Changes are again being processed as expected.

Tip #11: OneUSG Connect – Payroll Holiday Planning

Is your unit all set for holiday payroll planning? If you were unable to attend the workshop held during the October 24 Weekly Status Call, the presentation and recording can be found on the Resources Page! Additional information can be found on the Payroll Office calendars page. Holiday calendars are available in both PDF and Microsoft Word format so that units can revise the dates to add internal deadlines, if applicable.

Tip #12: OneUSG Connect – Payroll Reminders for Monthly

With the upcoming holiday breaks, we are providing a reminder about monthly pay-dates in November and December and other payroll-related items: (1) With the implementation of OneUSG Connect in December 2018, monthly payroll pay-dates all moved to the last business day of each month. The pay-dates for November and December will continue to follow this schedule, which both fall during UGA holiday breaks on Friday, November 29 and Tuesday, December 31. (2) December 31 is the deadline to consent for electronic W-2 delivery for 2019 and future years. If you gave consent in UGA’s now-retired legacy system, you will need to repeat your consent in OneUSG Connect. To consent, login to OneUSG Connect and choose the “Taxes” tile. If electronic delivery is not chosen by December 31, the W-2 will be mailed to your home address. (3) The end of the year also brings the 360-hour vacation/annual leave limit cutoff. To ensure leave hours are not lost in error, all leave requests for dates through December 31, 2019 must be entered and approved by the December 19, 2019 deadline. You can view your projected leave balances in OneUSG Connect. For additional assistance, a tutorial can be found in the training library. For questions about these dates, contact oneusgsupport@uga.edu or 706-542-0202 (option 1).

Tip #13: UGA – Staff Competency Model – Fall 2019

UGA has begun to re-evaluate competency compositions based on knowledge, skills, abilities or other characteristics (KSAO’s) that an individual has or displays that helps them perform within their position. The model will be available for full use in spring 2022. To learn more about the competency model and timeline, the October 31 Weekly Status Call and recording can be found on the Resources Page. In addition, information about the initiative can be found on the Central HR webpage.

Tip #14: UGA – Required Ethics and Cyber Security Training

In light of Ethics Awareness week, the USG Board of Regents has recently issued information to each USG institution about two mandatory trainings: (1) Ethics Policy Refresher and (2) Cyber Security Awareness for all current USG employees. These must be completed by December 31. To complete these required trainings, logon to the Professional Education Portal (PEP) with your UGA MyID and password. Once on the PEP homepage, scroll to the “Training Due,” section to select the USG Ethics Refresher Training 2019 and/or the USG Cybersecurity Awareness Training Fall 2019. For questions about either training, contact the Human Resources Service Desk at (706) 542-2222 or e-mail hrweb@uga.edu.

Training, Updates and Reminders:

What’s New in Budget Planning and Salary Setting (BPSS) in Nov 2019 Training

· November 18, 1:30 p.m.

· To register, please visit this link: Register

UGAJobs Training

Available to units by request. Central HR will come to you!

· Emailhrweb@uga.edu to make the request for your unit.

Sponsored Programs (GRASP) Training:

For all GRASP courses, register with Training & Development

· Class 5: Prior Approval, Audits, & Reporting; November 13, 9 a.m. – noon

o *NEW* Webinar option

· Class 6: Special Topics; December 3, 9 a.m. – noon

UGAmart for Beginners Training

· November 19, 9 a.m. – noon

· December 12, 9 a.m. – noon

· Register via Training & Development

Financials - Project Status Report Training

The new Payroll Tab will be covered at the below sessions. Register via PEP. For more information, please visit the SPA webpage.

· November 13, 2 p.m.

· December 9, 10:30 a.m.

Pcard Training – Online!

· Initial Pcard Training, Refresher Pcard Training and Procurement Card Information

· Located on the Procurement site

System Maintenance and Releases:

· Find updates posted for UGA Systems: status.uga.edu

· Find updates posted for USG Systems: status.usg.edu

· OneSource Roadmappage includes enhancements as well as current timelines for system upgrades and known maintenance.

· November 8 (9 p.m.) – November 10 (noon): UGAmart will be unavailable for the release of UGAmart 19.3.

· December 6 (5 p.m.) – December 9 (7 a.m.): Financial & Budget Management Feature Release – PUM (PeopleSoft Update Manager).

· December 6 (5 p.m.) – December 10 (7 a.m.): OneUSG Connect will be unavailable. Additional information and updates can be found on the OneSource News page.

· December 13 (10 p.m. to 2 a.m.): Financial Management & Budget Management Operating System Maintenance.

Known Issues information is posted and updated regularly.

Submit a Tip:

Do you have tip to share? Email it to us at onesource@uga.edu.
You can find all the Tuesday Tip emails on the Tuesday Tips resource page on the OneSource website.