Kaba Time Clock Planning Workshops

Monday, November 6, 2017

Overview:

UGA’s OneSource Project is collaborating with the University System of Georgia on the OneUSG Connect project to provide standardized human resources business practices and IT platforms across institutions. As part of this partnership, UGA will be replacing all current Kronos timekeeping devices (both physical time clocks and web clocks) with Kaba time collection devices that integrate with PeopleSoft.

The OneSource Project will be hosting workshops in November to discuss considerations and procedures for ordering Kaba Time Clocks. Any unit who currently uses time clocks or web interfaces to collect punches from employees should plan to attend these workshops. 

UGA currently uses Kronos, also called MyTime, for tracking and reporting hourly and bi-weekly employees’ time and attendance. As a part of the planning phase of the OneSource Project, the project team conducted discovery sessions of current business processes and collected information about the University’s time and attendance requirements, and how they may be implemented as part of the OneSource Project.

Based on extensive review of how Kronos and PeopleSoft will function, and with feedback across the UGA community, the OneSource Project Leadership Team decided to adopt the Kaba Time Clocks and OneUSG Connect time and attendance solution. This solution offers the same functionality that Kronos provides, including the ability for bi-weekly employees to record their time through a web interface or physical time clock.  This decision was communicated to the campus community in Spring 2017. The communication also indicated that additional information would be provided in Spring 2018. 

Adoption of the Kaba Time Clock and OneUSG Connect time and attendance solution will involve engagement with the UGA community in order to: a) determine the number of clocks needed, b) determine the strategy for which time collection interfaces to use, c) outline procurement steps for the clocks, d) installation of the clocks, and e) training on the clocks/interface.

As part of Step A, there is also an evaluation of how to strategically place clocks.  Currently, there are approximately 140 clocks across campus and there may be an opportunity to decrease the number of clocks, thus saving money.

Documentation/Reference Information:
Time and Attendance Resource Page