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July 27 Tuesday Tips

Friday, August 14, 2020

Tip #1: Accounting: FY21 Reminder [WSC]

Fiscal Year 2020 Adjusting Period is now closed for campus transactions. Campus will be notified when the 2020 Fiscal Year General Ledger (Actuals Ledger) is closed. With the exception of invoices against prior year POs, all transactions should now bear both Fiscal Year and Budget Reference of 2021. Corrections to AP or expense transactions charging a Budget Reference of 2020 or earlier should be processed using a GL Journal Entry. Information related to how transactions should be corrected based on the Budget Reference and type of original transaction are available on the Correcting Charges Quick Reference Guide.

Tip #2: Data Warehouse: Redirecting Test Cubes [WSC]

If you received test cubes prior to go-live, please make sure that those cubes are redirected to pull information from the production server.​ A tutorial on making this transition is posted in the Training Library.​ The test cube connection to the test server will be terminated this Friday, July 31 and will not function unless the connection is updated. ​

Tip #3: Facilities Maintenance Division: Cleaning Supplies Update [WSC]

Disposable disinfectant wipes are available at central locations in campus buildings and are intended for wiping hard surfaces and objects before and after use to help keep the immediate environment cleaner and safer. ​

Disinfectant wipes are for cleaning hard surfaces and are not for hand sanitizing. ​The active ingredient in these wipes is comparable to Clorox and Lysol household disinfecting wipes without chlorine bleach. These wipes are rated by the EPA and CDC as effective against a broad spectrum of viruses and bacteria, including SARS-CoV2*.  ​Information and a training video for use of disinfectant wipe towels are found on the FMD website.​ If you have any questions or need supplies, contact the FMD Work Request Center.

Tip #4: Commitment Accounting: Position Funding [WSC]

In OneUSG Connect, MSS Change Position Funding transactions do not replace one another. Instead, position funding transactions are layered. ​For example, a change position funding transaction submitted in December 2020 would not replace a funding transaction submitted back in August 2020.

Tip #5: HR People Operations: Fall Student Employment [WSC]

Fall semester student employment is ramping up quickly for Graduate and Student Assistants. Helpful resources for summer to fall student employment changes can be found on the Graduate Assistant summer-fall employment scenarios​ and the Student Assistant (undergraduate) summer-fall employment scenarios​. For assistance with student hiring (UGAJobs or OneUSG Connect), please contact your Dedicated HR Teams or University Human Resources.

Tip #6: Manage Faculty Events: Contracts [WSC]

Excellent headway is being made on faculty contracts, but we expect to have several cycles of corrections. As a reminder, instructions for submitting new or corrected contract requests are posted on the OFA Contracts website and questions on the contract system may be directed to Angelina Carlson  orTruitt Broome in the Office of Faculty Affairs. If a faculty member reports that they are receiving a pop-up error when they try to view their contract, please recommend the use of Firefox or Chrome as Safari is not recommended.

Tip #7: Phase III Telecommuting Guidelines: Unit Planning [WSC]

As referenced on page 14 of the Return to Campus guidelines, some units may find it necessary to maintain some measure of ongoing or rotating telecommuting. Department Heads, Directors or Deans have discretion to work with their faculty and staff to develop these plans at any time. ​Units will be expected to review the Telecommuting Policy and the agreement and safety form. All telecommuting information should be directed to University Human Resources. Procedures for streamlined reporting of telecommuting are currently being developed. Those telecommuting should sign the Telecommuting Agreement and departments should retain these forms for internal recordkeeping. ​Telecommuting decisions should be made as a matter of necessity and institutional benefit, rather than individual preference.

System Maintenance and Releases:      

The OneSource Roadmap page includes enhancements as well as current timelines for system upgrades and known maintenance. To submit a suggestion for an enhancement, please email us at onesource@uga.edu.     

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You can find all the Tuesday Tip emails on the TuesdayTips resource page on the OneSource website.