January 21 Tuesday Tips
Wednesday, January 22, 2020
Contents
Tip #1: OneSource – Training: Open Registration [WSC]
Tip #2: OneSource – Financials: Service Desk
Tip #3: Finance – Procurement: Pcard Manual Updates [WSC]
Tip #4: OneUSG Connect – System Unavailability
Tip #5: OneUSG Connect – GA Tech Go-Live: March 2020 [WSC]
Tip #6: OneUSG Connect – Compensation: FY20 Staff Pay Bands Updated [WSC]
Tip #7: OneUSG Connect – Payroll: 2019 W-2’s [WSC]
Training, Updates and Reminders:
Tip #1: OneSource – Training: Open Registration [WSC]
The Training and Help page now features a double asterisk ** by the topics with available and open course registrations to help you locate the many helpful trainings that are offered!
Tip #2: OneSource – Financials: Service Desk
The OneSource Financials Service Desk will be unavailable for phone calls on Friday, January 24, from 11:00 a.m. to 1:00 p.m. for a team building activity. Please remember you can always submit a Service Desk Ticket to onesource@uga.edu for assistance!
Tip #3: Finance – Procurement: Pcard Manual Updates [WSC]
An email was sent to the Pcard listserv on January 16 regarding updates to the Pcard Manual that pertains to Reconcilers as well as Facilitators. Additional information can be found on the OneSource News page.
Tip #4: OneUSG Connect – System Unavailability
OneUSG Connect will be unavailable to all University System of Georgia employees from Friday, January 24 at 5 p.m. until Saturday, January 25 at 7 a.m. During this time, Employee Self Service and Manager Self Service will not be available. Kaba time clocks will remain available for regular use. OneUSG Connect-Benefits, Data Warehouse Reporting and UGAJobs will remain available.
In addition, this OneUSG Connect scheduled maintenance will precede the UGA EITS network maintenance that will cause outages of campus Internet access and campus information systems on January 25 starting at 6 a.m., effectively limiting access to OneUSG Connect and other systems. Kaba time clocks will remain available but may report being “off-line.”
Tip #5: OneUSG Connect – GA Tech Go-Live: March 2020[WSC]
GA Tech is the final institution that will join OneUSG Connect with the other 25 USG institutions on March 22.During the transition, the system must be periodically shut down to allow OneUSG Connect to also be upgraded. All UGA faculty, staff and student employees will not be able to login to OneUSG Connect while the upgrades are in process.
The downtimes will be Friday, March 13 at 6 p.m. through Wednesday, March 18 at 7 a.m. and Friday, March 27 at 6 p.m. through Tuesday, March 31 at 7 a.m. During the downtimes, biweekly employees will need to record time manually, employees with leave will need to enter requests outside these times and supervisors will need to approve time and absences outside of these times. For additional details and the latest information regarding these downtimes and upgrades, you can follow OneUSG Connect Release Newsand the OneSource website. If you have any questions, please reach out to us at oneusgsupport@uga.edu.
Tip #6: OneUSG Connect – Compensation: FY20 Staff Pay Bands Updated [WSC]
The Fiscal Year 2020 (FY20) Staff Pay Bands have been revised to reflect the new FLSA exempt salary threshold of $35,568 effective January 1, 2020. The minimum, midpoint and maximum salaries for impacted pay bands were adjusted. Please reference the UGA FY20 Classified Staff Pay Ranges document for FY20.
Tip #7: OneUSG Connect – Payroll: 2019 W-2’s [WSC]
2019 W-2’s are available as of January 14 for all employees in Employee Self Service. Please ensure that your web browser is set to allow pop-ups in order to retrieve your W-2 online. Those who did not consent for electronic delivery will also receive a copy to their home address by January 31st .
Although the USG W-2 does not have a reconciliation section, an employee can calculate Federal Taxable Wages in Box 1 by reviewing the last paystub for 2019.Federal Taxable Gross is the Total Gross Pay, plus the Taxable Fringe, less the Before-Tax Deductions (find each amount on last paystub of 2019).
W-2’s for any terminated employee will be mailed to the home address listed in OneUSG Connect. Electronic W-2’s will not be available through OneUSG Connect after an employee has been terminated. If the employee does not receive W-2 by January 31, 2020 the terminated employee should call OneUSG Support at 706-542-0202 (option 1) for verification purposes and further assistance. If needed, for individuals overseas, the terminated employee should email oneusgsupport@uga.edu to set an appointment with a OneUSG Connect Support representative outside of normal business hours. More information on W-2's can be found on the Payroll website.
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System: |
Title: |
Status: |
Overview: |
Workaround: |
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Finance |
"Error" Column |
Active |
Users may notice an Error column on the Enter Budget Journal and Budget Transfer pages when it may just be a warning. |
Update: Oracle has acknowledged this bug and it will be fixed in a future release. |
|
Finance [WSC] |
Personal Service Encumbrance |
Active |
Issue with the personal service encumbrance calculation from OneUSG Connect. Payroll encumbrances for Financials and OneUSG Connect will be out of sync until resolved. |
Update: OneUSG Connect processed corrections the weekend of January 18. Encumbrances are trued up in UGA Finance to be in sync with OneUSG Connect. |
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OneUSG |
Leave Requests Missing Workflow |
Active |
View of the absence request from the timesheet will show the absence in a “Needs Approval” status, yet managers cannot approve the transaction. Employees will not have access to the event. |
Impacting approximately 60 employees. Units have been notified and the error has been corrected- we are continually monitoring this and notifying units. |
|
OneUSG |
Compliance Component |
Active |
Issue with compliance Component. Biweekly hours that were batch approved and were approved by the manager went into the compliance component for approval. |
Working with USG on the best solution for this issue. Please do not approve hours out of compliance until further notice. |
|
OneUSG |
Pay Group Error in Job Data |
Active |
Periodically when a row is being added to Job Data via manual data entry or auto-update through MSS transaction, the pay group is being changed in Job Data to an incorrect pay group for the position. |
Go into Job Data and correct the pay group in Job Data using Correct History/Correction Mode. |
For more information and updates, please visit the Known Issues page or contact the OneSource
Service Desk at onesource@uga.edu or 706-542-0202.
Training, Updates and Reminders:
UGAJobs
- Available to units by request. Central HR will come to you!
- Email hrweb@uga.edu to make the request for your unit.
Pcard (Online!)
- Initial Pcard Training, Refresher Pcard Training and Procurement Card Information
- Located on the Procurement site
SPA Training (Sponsored Projects Administration):
· An abundance of new SPA trainings are now being offered!
· These can be found on the SPA training calendar and registered for through PEP.
BPSS (Budget Planning and Salary Setting):
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Course: |
Format: |
Date/Time: |
Registration: |
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Policies and Procedures |
In-Person |
February 11 2:30 p.m. - 4:30 p.m. |
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Policies and Procedures |
Interactive Webinar |
March 6 10:00 a.m. - 12:00 p.m. |
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Policies and Procedures |
In-Person |
March 25 2:00 p.m. - 4:00 p.m. |
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System Training |
In-Person |
February 19 8:30 a.m. - 11:30 a.m. |
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System Training |
In-Person |
February 25 8:30 a.m. - 11:30 a.m. |
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System Training |
In-Person |
March 3 8:30 a.m. - 11:30 a.m. |
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System Training |
In-Person |
March 10 8:30 a.m. - 11:30 a.m. |
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System Training |
In-Person |
April 8 8:30 a.m. - 11:30 a.m. |
OneUSG Connect / Financial Management Interactive Webinars:
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Course: |
Format: |
Date/Time: |
Registration: |
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Approving GL Journals and Budget Transactions |
Interactive Webinar |
January 22 1:30 p.m. - 3:00 p.m. |
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Chart of Accounts Code Structure |
Interactive Webinar |
January 23 8:30 a.m. - 10:00 a.m. |
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Travel Authorizations and Expense Reports |
Interactive Webinar |
February 5 10:00 a.m. - 12:00 p.m. |
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Travel Authorizations and Expense Reports |
Interactive Webinar |
March 3 8:30 a.m. - 10:30 a.m. |
GRASP Training (General Resources for the Administration of Sponsored Projects):
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Course: |
Format: |
Date/Time: |
Where: |
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GRASP Course 2 |
In-Person or Webinar |
February 10 9:00 a.m. - 12:00 p.m. |
T&D Room AB & Webinar: Register |
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GRASP Course 3 |
In-Person |
March 2 9:00 a.m. - 12:00 p.m. |
T&D Lab K (hands on computer lab course) |
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GRASP Course 4 |
In-Person or Webinar |
April 22 9:00 a.m. - 12:00 p.m. |
T&D Room C & Webinar: Register |
System Maintenance and Releases:
- Find updates posted for UGA Systems: status.uga.edu
- January 24: Financial Management & Budget Management Operating System
- January 25 at 6:00 a.m.: UGA Network outage. Additional details will be posted
to status.uga.edu and the EITS Twitter feed.
- March 7 at 6:00 a.m.: UGA Network outage. Additional details will be posted
to status.uga.edu and the EITS Twitter feed.
- Find updates posted for USG Systems: status.usg.edu
- January 24 at 5:00 p.m.: OneUSG Connect outage for scheduled maintenance.
- February 15 at 8:00 a.m.: OneUSG Connect outage for scheduled maintenance.
- The OneSource Roadmap page includes enhancements as well as current timelines for
system upgrades and known maintenance. To submit a suggestion for an enhancement, please email us at onesource@uga.edu.
Known Issues information is posted and updated regularly.
Submit a tip: Do you have tip to share? Email it to us at onesource@uga.edu.
You can find all the Tuesday Tip emails on the Tuesday Tips resource page on the OneSource website.