University of Georgia

Payroll Frequently Asked Questions

Review the answers to our frequently asked questions about payroll below.

When will I be paid?
−+

Non-Exempt (paid hourly / biweekly): Work week is Sunday through Saturday. Pay days are every other Friday.

Exempt (paid monthly): Pay date is the last business day of every month. This applies to faculty and staff.

Will I receive an email notice when my paystub is available?
−+

You will not receive an email when your paystub is available, but you will be able to log in to OneUSG Connect to see your paystub.

How will I be paid?
−+

All employees are required to use direct deposit to receive their paychecks within 30 days of hire. Exceptions will be made for the following:

  • Federal Work Study students: Federal Work Study students without direct deposit can receive a paper check. These checks will be issued by mail and printed by Wells Fargo.
  • Unbankable employees: Employees without a bank will need to submit a request to UGA Payroll to be exempted from direct deposit. Once approved, they will be paid using a pay card.
Can I set up direct deposit to more than one bank account?
−+

Yes. You can elect to have your paycheck directly deposited into a maximum of 6 accounts.

If you have more than one bank account, you will need to indicate a balancing (primary) account.

How do I receive an emergency payroll check?
−+

Off cycle checks are paid on Fridays, in between the scheduled biweekly pay days, and will be directly deposited into your account.

I'm teaching summer classes. How will summer payroll for faculty be paid?
−+

For details about summer faculty payroll, visit the summer pay website and payroll calendars website.

Employees paid monthly will receive only one paycheck for both regular, Academic May payroll and Maymester summer school payroll.

How do I access my electronic W-2?
−+

Information about Electronic W-2s in OneUSG Connect:

  • Please enter your consent for electronic W-2 delivery through OneUSG Connect Employee Self-Service.
  • When W-2s are available, you will be able to access your W-2 through the OneUSG Connect Employee Self-Service site.
  • If you do not choose electronic delivery, your W-2 will be mailed to you.
  • If you leave UGA (termination or retirement), you will NOT be able to access your W-2 through the OneUSG Connect Employee Self-Service site, if you consented for electronic delivery. Before leaving UGA, be sure to go into OneUSG Connect Self-Service and remove your consent for electronic W-2. If not, OneUSG Connect Support If not, OneUSG Connect Support will remove the consent on your behalf and will send the W-2 via mail.

Entering your consent for electronic W-2 in OneUSG Connect:

  • Go to OneUSG Home page and click on Employee Self-Service at top of screen
  • Click on Taxes tile
  • Click on W-2/W-2c Consent
  • The W-2/W-2c Consent Form page will show current status of No consent received or Consent received.
  • Check the box to add your consent or withdraw your consent.
What bank account is used for employee travel and expense reimbursements?
−+

The bank account that is designated as the balance account for an employee’s payroll direct deposit in OneUSG Connect is also used by the Financial Management System as the direct deposit account for employee travel and expense reimbursements. Expense reimbursement bank account data may not be updated in the Financial Management System.

When is the deadline to submit hours and approve timesheets for biweekly employees?
−+

Information regarding sign-off dates is available on the Payroll Calendar.

How does my unit request an Off-Cycle check if I haven't been paid?
−+

Information on how units can submit off cycle requests is available here.

How will units need to process Summer Payroll in the OneUSG Connect?
−+

The link to the full Summer Payroll Instructions is available here.

How do units request supplemental pay?
−+

The information regarding requesting and processing supplemental pay can be found here.